Executive Virtual Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Virtual Assistant based in the United States.

As an Executive Virtual Assistant, you will provide high-quality operational and administrative support to business owners and founders across a range of industries. You will work directly with a select portfolio of clients, helping them stay organized, execute projects, and move important priorities forward. The role combines executive assistance, project coordination, research, communication, and day-to-day business support. You will have the autonomy to assess challenges, recommend solutions, and execute work with minimal oversight. With a flexible schedule and a fully remote environment, you will manage multiple client relationships while adapting to different working styles and priorities. This is an opportunity to expand your professional network, deepen your expertise, and build lasting client relationships.

• Manage and execute projects and operational tasks on behalf of assigned clients, taking ownership from start to completion.
• Provide a broad range of virtual assistant and executive support services, including scheduling, email management, lead conversion, research, data entry, and administrative coordination.
• Manage competing priorities effectively, maintain strong time-management practices, and consistently meet deadlines and agreed project turnaround times.
• Adapt quickly to changing client priorities, needs, processes, and deadlines while using each client's business values and established practices as a guide.
• Communicate confidently and professionally with clients across different personalities, communication styles, and business environments.
• Assess open-ended problems independently, identify appropriate courses of action, recommend practical solutions, and implement them with minimal oversight.
• Coordinate multiple projects and workflows simultaneously while maintaining accuracy, responsiveness, and a high standard of service.
• Use web-based business applications and AI tools thoughtfully to improve efficiency, research, organization, and execution.
• Learn new platforms, systems, and client processes quickly and independently.
• Maintain proactive communication with clients to ensure expectations, priorities, and deliverables remain aligned.
• Support a portfolio of approximately 2–5 ongoing clients, with the ability to select which client opportunities best match your skills and availability.

Requirements

• Must be based in the United States.
• High school diploma or equivalent required.
• Demonstrated professional experience in executive assistance, administrative support, operations, virtual assistance, project coordination, or a related field.
• A proven history of successful client work, freelance engagements, or comparable independent professional experience is strongly valued.
• Strong written and verbal communication skills, with the ability to adapt communication to different clients, priorities, and personalities.
• Highly organized and dependable, with excellent attention to detail and the ability to manage multiple deadlines simultaneously.
• Self-directed and entrepreneurial, with the confidence to solve problems, make recommendations, and execute without constant supervision.
• Strong project-management and prioritization skills, with the flexibility to respond effectively when circumstances change.
• Comfortable working independently in a fully remote environment.
• Technologically capable, with confidence using web-based applications and the ability to learn unfamiliar systems quickly.
• Thoughtful use of AI tools and modern technology to improve productivity and business workflows is expected.
• Reliable computer and strong, consistent internet connection required.
• Availability during weekdays is generally expected, with most client projects requiring turnaround within approximately 1–2 business days.

Benefits

• Flexible client portfolio: Typically work with a roster of 2–5 ongoing clients and have the ability to choose which clients you take on.
• Flexible schedule: Work around a flexible schedule, with weekday availability generally preferred.
• 100% remote: Perform your work remotely, with limited opportunities for onsite engagements.
• Competitive starting rate: Hourly compensation starts at $22/hour , with potential for increases over time.
• Vetted clients: Work with clients who are assessed for reasonable expectations, appropriate budgets, and respectful professional behavior.
• Professional network: Access a peer network of professionals working across operations, administration, and executive support.
• Business development opportunities: Build your client base and expand your professional experience through access to new client opportunities.
• Administrative support: Sales, billing, and collections are handled for you, allowing you to focus on delivering excellent client work.
• Escalation support: Client escalations and incidents are managed centrally so you can stay focused on your responsibilities.
• Meaningful autonomy: Gain experience working directly with founders and business owners while developing your problem-solving and client-management skills.
• Inclusive professional environment: Commitment to respectful collaboration and an environment welcoming professionals from diverse backgrounds and identities.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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