Accounts Payable Specialist

Job Description

Job Description

FM Construction Group is seeking a detail-oriented and organized Accounts Payable Specialist to join our growing accounting team. This position is responsible for processing vendor invoices, subcontractor payments, and expense reports while ensuring accuracy, compliance, and timely payment. The ideal candidate has strong organizational skills, thrives in a fast-paced construction environment, and can effectively communicate with vendors, project managers, and internal departments.

** Responsibilities **

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, and supporting documentation.
• Verify invoice coding and allocate costs to the appropriate jobs and general ledger accounts.
• Prepare bi-weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Maintain accurate vendor files, including W-9s, certificates of insurance, and payment information.
• Assist with collecting lien waivers and supporting documentation as needed.
• Respond promptly to vendor inquiries regarding payment status.
• Monitor outstanding invoices and ensure deadlines are met.
• Assist with month-end closing, account reconciliations, and audit requests.
• Maintain organized electronic and physical accounting records.
• Perform additional accounting and administrative duties as assigned.

** Qualifications **

• 2+ years of Accounts Payable experience, preferably within the construction industry.
• Experience with construction accounting and job cost accounting is strongly preferred.
• Knowledge of purchase orders, subcontractor billing, and vendor management.
• Proficiency in Microsoft Excel and accounting software (QuickBooks experience is a plus).
• Excellent attention to detail and strong organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, integrity, and confidentiality.

Company Description

FM is a leading exterior building envelope contractor serving New Jersey, New York, Pennsylvania, and Massachusetts. For over 30 years, we've partnered with some of the region's top general contractors, developers, and property owners to deliver high-quality commercial, multifamily, and residential projects.

Our team specializes in roofing, siding, waterproofing, masonry restoration, windows, and other exterior construction services. We take pride in delivering exceptional craftsmanship, maintaining the highest safety standards, and completing projects on time and within budget.

At FM Construction Group, our success is built on teamwork, accountability, and continuous growth. We invest in our employees by providing a modern work environment, opportunities for career advancement, and the support needed to build a long-term career in the construction industry.

Company Description

FM is a leading exterior building envelope contractor serving New Jersey, New York, Pennsylvania, and Massachusetts. For over 30 years, we've partnered with some of the region's top general contractors, developers, and property owners to deliver high-quality commercial, multifamily, and residential projects.\r\n\r\nOur team specializes in roofing, siding, waterproofing, masonry restoration, windows, and other exterior construction services. We take pride in delivering exceptional craftsmanship, maintaining the highest safety standards, and completing projects on time and within budget.\r\n\r\nAt FM Construction Group, our success is built on teamwork, accountability, and continuous growth. We invest in our employees by providing a modern work environment, opportunities for career advancement, and the support needed to build a long-term career in the construction industry.