Office Administrator

Job Description

Candidate Qualifications:

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• Starting date by beginning of Oct (if not sooner)
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• 1-3 Years Experience in an office setting
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• College Grad preferred
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• 3-4 days in the office
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• Excel (basic data entry; Preferred: Pivot tables, V look up)
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• PowerPoint – building decks
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• Microsoft Office / Outlook experience
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• Skilled with taking minutes from meetings including actionable outcomes
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Proposed Role Responsibilities (note that we would split tasks with the other team members):

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• Vaulting – Phase 1: Receive email, use that to update our master tracker with the new expirations, options, kickouts, clear out preexisting deal terms. Phase 2: compile the vaults on an excel file and submitting it through. a ticket.
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• Data entry
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• Dossier creation (presentations) – Photos, lease plans, traffic and demographic info, proofreading
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• Market maps – in PDF and on internal software tool
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• Meeting minutes – taking minutes in a professional manner to be shared with brand leadership
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• Meeting agendas
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• Roadmap updates – High Level Plan ongoing maintenance and updates
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• Maintaining the Milan shared drive (ICEs, final dossier, layouts)
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• Stamping AFEs and verifying organizing and having property naming conventions
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In any fashion, this person will be interfacing with team members across different functions and brands within the company including senior level executives. They will need to compile decks, deliverables, and update outcomes from meetings within our reporting systems. Excel, Powerpoint experience needed (on a basic level but more experience is preferred) and an understanding of corporate culture and professionalism given they are going to be in meetings with GMs of Brands. Assisting with Executive Approval Submissions of Real Estate actions (renewals, new stores, relocations, capex investments)