Executive Secretaries and Administrative Assistants
Nexus Staff Inc.
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: One Commerce Plaza, Albany, NY 12210
Job Duration: 2 Years
Closing: 08/24/2026. The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center. Responsibilities include:
- Managing staff calendars on a day-to-day basis,
- Providing administrative support to format and prepare reports and presentation materials,
- Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
- Arranging travel arrangements and preparing related paperwork,
- Scheduling in-person and virtual meetings and conference calls,
- Compiling, prioritizing and distributing mail,
- Maintaining inventory of and ordering supplies as needed,
- Answering and routing phone calls to appropriate parties,
- Other assignments and projects as assigned
- A high school diploma (or equivalent),
- Two-year minimum experience working in a professional office setting,
- Proficiency with Microsoft office applications, particularly outlook, word, excel, teams, and shared calendars, and virtual meeting applications including Webex and zoom
- Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
- The ability to enter data into, and extract data from, electronic databases,
- The ability to work independently and on a team with different personalities,
- The ability to handle multiple, shifting priorities,
- Good organizational skills, including an ability to organize information into reports
- Ability to prioritize multiple assignments
- Strong written and verbal communication skills
- Previous experience working for the New York State Department of Health
Miscellaneous Information
- Shift Timing: Monday - Friday between 8:00am and 5:00pm.
- Paid parking is available.
- The office is also served by public transportation.
- Interview will be conducted virtually or in person based on availability.
- Training will be provided to the selected candidate.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Vacancy posted 8 hours ago
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