Personal Assistant to the CEO

About the Job:

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities:

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs

• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.

• Organize agendas, manage calendar and plan events while prioritizing competing demands

• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing

• Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.

• Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.

• Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.

• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track

• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms

• Additional Personal / Creative / Executive Assistant duties as needed

Requirements

• Bachelor's Degree from an accredited university

• Must be able to provide SAT and/or ACT scores to be considered

• At least 6 months of previous administrative, secretarial or personal assistant experience is required

• Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion

• Ability to provide clear and concise oral and written communication.

• Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines

• A self-starter who is eager, optimistic, and has a “no task too small” mindset

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave (Maternity, Paternity)

• Visa sponsorship available

• Salary Target: $80,000 - $115,000