Executive Assistant

Wixted & Company, a full-service communication strategy, counsel and training firm, is looking for an executive assistant to join our ever-growing team in a results‑oriented culture that values professionalism, collaboration, kindness and resilience. This position is essential to the day-to-day operations of our firm and will provide full support to the CEO and minor support duties for the full office. As a recognized top 120 communications agency by PR NEWS, our success is driven by delivering real results for our clients. At Wixted, we are committed to delivering the best experience to our clients and providing team members with a great place to work. You will be working with a smart, friendly group of people who love what they do and appreciate our collaborative culture. Wixted offers competitive salaries and excellent benefits. If you are looking for a career-defining opportunity, share similar values, and are ready to make a difference, look no further. Position Summary The candidate’s duties would be twofold. First, they would have a set of office‑related responsibilities, including greeting guests, answering incoming calls , ordering materials, coordinating with IT and other vendors, and maintaining the kitchen and conference spaces (including light cleaning duties, emptying the dishwasher, etc.) Second, the candidate would act as the executive assistant to the CEO of the firm, coordinating schedules and meetings, assisting with meeting prep and taking notes at meetings as necessary, taking part in phone calls, organizing and filing, etc. The candidate must be highly dedicated to the success of the CEO and the organization, managing multiple, changing timelines as well as helping the CEO balance her future commitments with her current workload. The candidate will also assist the president and accounting manager on an as‑needed basis. This is an on‑site position. All duties must be performed in the office, even as others have the ability to work remotely as needed. The ideal candidate will be a self‑starter that can take charge and be proactive, possess a client service mentality, strong writing, communication and problem‑solving skills, and the ability to multi‑task in a high‑paced environment. The candidate must be confident in offering recommendations for improvement and want to be a contributor to the growth and development of their workplace. In this role, responsibilities include: Act as the face of Wixted & Company, present a polished presence, greet guests and answer incomin g calls Work with the CEO to position her for success with daily tasks, including schedule management, scheduling meetings, organization, email response, material preparation, etc. Act as liaison to the CEO with clients and internal team members, coordinating needs and preparing to accomplish necessary tasks Manage vendors on behalf of the office, including building maintenance, cleaning, technology and IT (Access Systems, R&R, etc.) Coordinate with team members to ensure the supply of all necessary materials Manage the kitchen and conference spaces, including organization and light cleaning as necessary Produce written communication with extreme attention to detail Assist with the development of presentations, training letters, etc. on behalf of the CEO for trainings specifically assigned to her Assist with the creation and organization of content and documents, including tracking new business proposals, social media, transcription of notes and data, scanning and filing, website updates, etc. Manage select accounting responsibilities, including working with appropriate team members to reconcile corporate credit card statements, coding expenses and preparing expenses to be included on select invoices, pulling hours from Harvest software, and assisting with invoice creation and distribution in QuickBooks Online Exercise confidentiality and discretion Candidate Requirements Team player with a focus on high‑energy, friendly and engaging internal and client communication style Proficiency with Microsoft office, including PowerPoint, Word, Excel and Outlook, QuickBooks Online, and other technologies Attention to detail and discipline in processes Ability to manage multiple requests under hard deadlines Ideally three to five years’ experience as an executive assistant, additional experience is beneficial #J-18808-Ljbffr