Executive Assistant

Responsibilities Manage professional and work-related scheduling for executive team members, including complex calendar coordination, travel planning, meeting logistics, email support, and agenda preparation, ensuring priorities are aligned with business needs. Coordinate internal and external meetings, including scheduling, Google Meet or in-person setup, preparation of materials, note taking, and follow-up on action items. Anticipate executive and organizational needs, proactively resolving logistical and operational challenges while ensuring smooth coordination across leadership, internal teams, vendors, customers, and external partners. Lead planning and execution for BU‑level team offsites and onsite events, including scheduling, travel coordination, venue logistics, vendor management, agenda support, and onsite operations. Prepare and submit accurate expense reports and supporting documentation as required. Provide general administrative and operational support for leadership initiatives, team activities, and company events. Own the day-to-day management of the San Francisco/Bay Area office, ensuring a seamless, efficient, and welcoming workplace experience. Serve as the primary point of contact for office vendors, facilities, IT coordination, and building management. Manage office operations and inventory, including office supplies, swag and shipping coordination, kitchen/restock needs, equipment maintenance, and general workplace organization. Maintain confidentiality and professionalism in all internal and external communications. Keep executives informed about organizational policies, updates, workflows, and company initiatives. Support internal communication and knowledge‑sharing hygiene across Slack and Notion, including channel organization, archiving, and documentation support. Requirements 4+ years of experience as an Executive Assistant, Executive Administrator, or similar high-level administrative support role. Must reside in the Bay Area. Proven experience supporting senior executives and managing complex calendars, travel, meetings, and logistics. Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Notion, and Slack. Excellent verbal and written communication skills with the ability to interact professionally across all levels of the organization. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast‑paced environment. Ability to handle sensitive and confidential information with discretion and professionalism. Proactive, resourceful, and solutions‑oriented mindset with strong ownership and follow‑through. Comfortable working independently while also collaborating effectively across teams. Experience coordinating events, offsites, or office operations is a plus. #J-18808-Ljbffr