Executive Administrative Assistant

Executive Administrative Assistant – Neuroscience Therapeutic Area Unit (NS TAU) Location: USA – MA – Cambridge – Kendall Square – 500 About the Role At Takeda, we are a forward‑looking, world‑class R&D organization that unlocks innovation and delivers transformative therapies to patients. Join Takeda as an Executive Administrative Assistant within the Neuroscience Therapeutic Area Unit (NS TAU). You will report to the Director of the team and support the Orexin Franchise/Program/Portfolio Strategy Head and other leaders. Responsibilities Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. Use Microsoft Outlook, Word, Excel, and PowerPoint to track, document and report data. Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. Arrange travel for the program head and other leaders within the department as required; complete expense reports in a timely manner. Manage the meeting calendar for the program head. Collect, review, enter, and format accurate data into spreadsheets, databases, and other electronic tools. Interface and communicate with internal customers; direct people to the appropriate resources. Research solutions and respond to email and phone inquiries with direct guidance and review from direct supervisor. Prepare documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submit documentation and enter requests for payments into accounting system; respond to inquiries from accounts payable and payees. Participate in maintenance of improvement processes; implement changes to improvement processes for direct responsibilities with direction from supervisor. Develop a strong network within the department; draw on network to answer questions and successfully execute responsibilities. Demonstrate confidentiality in execution of all responsibilities. Perform other duties as required. Qualifications High school diploma or GED required; associate’s degree preferred. Minimum 5 years of relevant work experience, or equivalent combination of training and experience. Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel, or PowerPoint. Excellent verbal and written communication skills. Compensation and Benefits Wage range: $31.15 – $48.97 per hour. Actual hourly wage offered may vary based on qualifications, experience, skills, education, certifications, and location. U.S. based employees may be eligible for short‑term incentives and may participate in medical, dental, vision insurance, a 401(k) plan and company match, short‑term and long‑term disability coverage, basic life insurance, tuition reimbursement, paid volunteer time off, company holidays, and well‑being benefits. Eligible employees are also entitled to up to 80 hours of sick time per calendar year; new hires accrue up to 120 hours of paid vacation. Work Status This position is classified as hybrid in accordance with Takeda’s Hybrid and Remote Work policy. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. #J-18808-Ljbffr