Office Administrator / Executive Assistant

Office Administrator / Executive AssistantServing the needs of all families with young children, Carter's Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter's, OshKosh B'gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.HOW YOU'LL MAKE AN IMPACT:This role typically reports to the VP, GM Skip Hop and is based in our NYC office on-site 4 days/week (Mon-Thurs).50%: Office OperationsPoint person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilitiesLeads project management responsibilities and on-site support of construction and other office projects as neededBuild and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issuesMaintains kitchen and office supplies including ordering and storingCoordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)Acts as the liaison with external cleaning service to ensure service is meeting expectationsProvide front desk reception service (greeting guests and answering phones) as neededManage badge and QR code process for employees and visitorsMisc. operational support to the officeCreate shipping labels for all outgoing product samples and packagesReceive all incoming packages and ensures appropriate team is notifiedIs the lead for all trade show sample shipmentsLiaise with shipping carrier, ensures on-time arrival and pickups at destination40%: Executive AssistantManage Vice President calendar including the executive office calendar between Carter's and Skip Hop teamsPlan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice PresidentProcess all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)Coordinate with Carter's Headquarters Office in Atlanta to manage executive meetings and visitsManage remote meetings and build relationships with Atlanta based departmentsSupport customer meetings, including managing food, room requirements and greeting as neededManage the contingent workforce process including processing contracts and managing expenses10%: Misc. AdministrativeSchedule candidate interviews (and candidate travel, as needed)Manage and follow through on candidate expense reimbursementAssist with planning and execution of employee engagement eventsMaintain company organizational charts and employee photosWE'D LOVE TO HEAR FROM YOU IF: Must have:Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail Ability to operate independentlyAbility to work autonomously with minimal direction and meet deliverables in a fast-paced environment5+ years administrative experience supporting the Vice President levelExcellent verbal and written communication skills- Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook - Ability to handle confidential and sensitive information in a professional mannerAnticipates needs with a strong sense of initiative and high level of customer serviceAbility to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessaryPreferred skills and experience:Previous experience supporting a remote satellite office or consumer goods/ wholesale environmentPrevious successful experience supporting a teamDomestic and international travel planning experience preferredStrong project management skillsCreative thinking and the ability to find innovative solutionsMAKE A CAREER AT CARTER'S:Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter's University to Toastmasters to mentorship programs and more,we encourage you to utilize these tools to elevate your professional prowess.NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in thejob description.Compensation for this position ranges from $80,000-$85,000 based on skills and experience.Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law. #J-18808-Ljbffr