Secretary II (Nursing Dept)

Please see Special Instructions for more details. Please do not apply through third party sites. Please apply through jobs.morainevalley.edu For consideration, apply by application review date with complete information. Please contact View email address on click.appcast.io if you have any questions or to notify if you are an internal applicant. Position Information Job Title Secretary II (Nursing Dept) Classification Title Department Nursing Work Location

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Duties Under direction, the Secretary II performs varied clerical and secretarial duties for and relieve supervisor of minor administrative duties in the Nursing subdivision. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning. A summary of essential duties and responsibilities for the Secretary II role include the following: Reads and routes incoming mail. Types letters, memoranda, records from copy or rough draft following standard procedure. Composes letters, memos, reports, agendas and transcribes minutes. Types and may assist in compiling periodic reports or other departmental material. Takes dictation and transcribes notes on computer or transcribes from voice recordings. Files routine and/or confidential correspondence and other records according to established file classification system. Maintains student files and records relating to academic records. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Prepares and processes purchase orders and invoices for payment. Schedules appointments for supervisor, arranges meetings as instructed, and maintains supervisor’s calendar. Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person. Coordinates printing projects for the department/subdivision with Reprographics and Marketing & Creative Services. Prepares Travel Authorization forms and Payment Reimbursements as needed. Maintains financial records and department/subdivision budgets. May process background checks, including obtaining fingerprinting. Assists supervisor with preparing PowerPoint presentations. Coordinates the department capital purchases. May order supplies for the department/subdivision as needed. May administer faculty evaluations. Coordinates and plans major in-service programs, meetings, conferences and other campus-related events. Processes and maintains absence forms. Confirms teaching schedule for adjunct faculty requesting parking spots. Prepares regular outgoing mail and mass mailing projects for department/subdivision. Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office. Performs job-related duties as assigned. Education/Experience High school diploma or general education degree//high school equivalency ( GED ); a minimum of one year specialized training in related area; and minimum of three (3) years’ related clerical/secretarial experience in a general office environment required. Please ensure required qualifications are clearly reflected in your resume and application. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, including but not limited to: Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence. Effective communication skills, interpersonal skills, organizational and critical thinking skills. Ability to work independently and exercise good judgment. Proficiency in Microsoft Office. Ability to learn and use various department-specific software programs. Ability to compose minutes. Ability to handle confidential material and maintain confidence. Position Status: Full Time Hours General Hours Monday-Friday 8:30 a.m.-5:00 p.m. Hours may vary during certain times of the year. Location: ALL MVCC Sites (Southwest Education Center, ECBI , Main Campus) Salary/Wage $19.54 per hour plus exceptional benefits Hourly/Salary Hourly FT Support Staff Position Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include: Health, Dental, Vision Life insurance; Optional life Disability insurance Tuition reimbursement MVCC Tuition waiver SURS Retirement plan Vacation Days Holidays Sick Leave Personal days Bereavement days Tax-sheltered annuity plans Visit these links to learn more about specific benefits and eligibility criterion for this position/category: Benefit Highlights Benefit Guide-Details Please do not apply through third party sites. Please apply through jobs.morainevalley.edu For consideration, apply by application review date with complete information. Please contact View email address on click.appcast.io if you have any questions or to notify if you are an internal applicant. Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? Chicago Tribune HigherEdJobs InsideHigherEd Chronicle of Higher Education MVCC Website/Posting Employee of MVCC Other No Response * Are you a State Universities Retirement System (SURS) annuitant and currently receiving a monthly annuity? Yes No * Do you have the minimum of a high school diploma or high school equivalency (GED) AND are 18 years of age or older? Yes No * Do you have the minimum of three years related clerical/secretarial experience in a general office environment? YES NO #J-18808-Ljbffr Moraine Valley Community College