Administrative Assistant

Job Description

Job Description

Position Overview

We are seeking an organized and detail-oriented Administrative Assistant with experience in the manufacturing industry to support daily business operations. This role is critical in ensuring efficient administrative processes, coordinating with production teams, and maintaining accurate documentation in a fast-paced manufacturing environment.

The ideal candidate has strong organizational skills, is comfortable working with cross-functional teams, and understands the structure and workflow of a manufacturing setting.

• Provide day-to-day administrative support to leadership and production teams
• Coordinate schedules, meetings, and communication across departments
• Maintain and organize production, inventory, and operational records
• Assist with order processing, purchase orders, and vendor communication
• Prepare reports, spreadsheets, and documentation for internal use
• Support logistics, shipping, and receiving coordination as needed
• Enter and manage data in internal systems (ERP or similar platforms)
• Manage office supplies and ensure smooth office operations
• Assist with onboarding, documentation, and general HR administrative tasks

• 2+ years of administrative experience within a manufacturing environment required
• Strong understanding of manufacturing processes, terminology, and workflows
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Epicor) preferred
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy

Job Type & Location

This is a Contract to Hire position based out of Menomonee Falls, WI.

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Menomonee Falls,WI.

This position is anticipated to close on Jun 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.