Accounts Payable Specialist

Job Description

Job Description

Description:

Position: Accounts Payable Specialist

Classification: Full-Time, Non-Exempt

Reports to: Director, Finance and Accounting

Date: June 2026

MISSION: Futuro Health launched in 2020 to address the critical shortage of workers in the healthcare sector. Our nonprofit mission is to improve the health and wealth of communities by growing the largest network of allied healthcare workers in the nation. Initially funded by a significant investment from Kaiser Permanente through a collective bargaining agreement with SEIU-UHW, Futuro Health has since grown to include a portfolio of funders, grants, and contracts in support of our life-changing work. Every year, thousands of diverse adults become Futuro Health Scholars and pursue training to earn their credentials for a wide array of in-demand allied healthcare roles. What sets Futuro Health apart is our comprehensive approach to supporting Futuro Health Scholars throughout their education journey and our deep expertise in the healthcare sector. We address the healthcare workforce shortage by personalizing education journeys for diverse adults to enter allied healthcare careers at low or no-cost. More on Futuro Health can be found at

OUR VALUES

• Scholar Centered: We keep Scholars and equity at the center of our work.
• Quality Solutions: We design quality solutions that are agile, inclusive, and scalable – for employers, partners and communities.
• Data-Driven Innovation: We continuously improve and innovate – and use data to inform our decisions.
• Future Focused: We look toward the future and embrace new opportunities.
• Collaborative : We earn and maintain trust through collaboration and acting with integrity and accountability.
• Culture Matters: We steward our culture – and empower team members to contribute meaningfully.

Why Should You Join Futuro Health: Do you seek to change lives for the better? Do you want a role in a nonprofit focused on designing solutions and bringing direct services to make a difference to Scholars, communities, and the nation? Have you shown grit when it comes to taking on challenges and pushing forward to resolution? Our team of talents share a commitment to Futuro Health’s nonprofit mission. We celebrate the opportunity to transform lives through our purpose-driven work. We bring our skills sets, a can-do attitude, and a collaborative approach to our everyday work of forging workforce development models that apply best practices. We know it takes collective effort to design adult-friendly, inclusive, agile, and scalable solutions that meet the big challenges of the day -- ranging from worker shortages, social and economic mobility, to equity in care. If these qualities speak to you, apply to become part of the Futuro Health team.

Position Summary: The Accounts Payable Specialist position is responsible for supporting accurate and timely financial operations through invoice and expense report processing, complex reconciliations, vendor and payment management, employee reimbursement administration, and audit and reporting support. This role works closely with internal teams, education providers, vendors, and other stakeholders to resolve discrepancies, maintain complete documentation, ensure proper coding and compliance, and support strong internal controls. The ideal candidate is highly detail-oriented, organized, proactive, and able to manage multiple priorities independently in a fully remote environment while maintaining professionalism, confidentiality, and a commitment to accuracy. Experience with Bill.com and Sage/Intacct is highly preferred.

Essential Job Functions:

Accounts Payable & Reconciliation

• Maintain Futuro Health accounts payable email inbox and track all AP invoices in a timely manner.
• Demonstrate familiarity with Bill.com systems and Sage/Intacct accounting system.
• Set up new vendor records accurately and in a timely manner, including but not limited to name, address, payment method, tax code, and 1099 classification; maintain and update existing vendor records as needed.
• Set up payment methods (check, ACH, Bill.com network ID) accurately and in compliance with established procedures.
• Maintain W-9 documentation; assist the Director of Finance and Accounting with 1099 processing.
• Process AP invoices through Bill.com and Sage Intacct, including but not limited to obtaining proper approvals, assigning GL codes, and ensuring accurate coding and documentation.
• For non–education provider invoices, track signed contracts and monitor total invoice amounts against contract terms; communicate discrepancies to the supervisor or stakeholder promptly.
• For all invoices from education providers, perform complex reconciliations against internal scholar data from the database. Participate in training related to tuition calculations and reconciliation; advanced Excel skills or willingness to learn are required.
• Identify discrepancies and communicate with internal stakeholders and external vendors in a timely manner; investigate and resolve issues effectively.
• Ensure AP records in Bill.com synced with Sage Intacct in a timely, complete, and accurate manner.
• Participate in meetings with new and existing education providers and provide ongoing training on invoicing processes.

Employee Reimbursements

• Maintain employee credit cards, including but not limited to ordering and issuing cards.
• Manage employee reimbursements, including but not limited to expense coding and tracking approvals.
• Provide training to new employees on reimbursement processes and credit card usage during onboarding.

Reporting, Audit & Support

• Assist the Director of Finance and Accounting with financial reporting and ensure compliance with federal, state, and local regulations related to accounts payable and financial reporting.
• Support annual audits and resolve related issues.
• Provide backup support and assist with AR billing as needed.
• Perform other duties in support of organizational goals.

Qualifications:

• Experience with Sage, Bill.com, Intacct, or similar accounting systems.
• Working knowledge of GAAP.
• Proficiency in Microsoft Office, particularly Excel; strong reconciliation and data management skills.
• Nonprofit accounting experience preferred but not required.
• Strong attention to detail with excellent organizational, analytical, and problem-solving skills.
• Ability to work independently in a 100% remote environment while also collaborating effectively with a team.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Proactive, self-motivated, and able to take initiative with minimal direction.
• Strong communication and follow-up skills, with a professional and flexible approach.
• High level of integrity, confidentiality, and commitment to accuracy and quality.
• Solid time management skills, reliability, and consistent punctuality.

Education: Bachelor’s degree in a relevant field of study or equivalent years of work experience. Minimum 3+ years of AP experience.

Supervisory Responsibility: This role does not have supervisory responsibility over other staff, contractors, or vendors.

Work Environment/Travel: This is a remote role. Travel will also be required to attend meetings and conferences twice per year to attend Futuro Health’s Spring and Fall In Person All Hands events. Participation in these events is an essential function of the role, as these gatherings support strategic alignment, cross department collaboration, and organizational effectiveness, which cannot be fully achieved in a virtual format. As a condition of employment, employees must be able to fulfill this twice-yearly travel requirement. Reasonable accommodations will be provided as required by applicable law.

Physical Demands: Able to sit, stand, and type for long periods of time. Ability to work irregular hours including after hours and weekends although this will be infrequent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type: This position is Full-Time, Non-Exempt. The hours may include weekends, nights, and holidays.

Comprehensive Benefits: These excellent benefits are designed to enhance you and your family's well-being and support your success.

• Platinum Tier Medical Plans: Choose from PPO, HMO, and HDP options, all fully paid by Futuro Health.
• Dental and Vision Plans: Comprehensive coverage, fully paid by Futuro Health.
• Life and AD&D, Long and Short-term Disability, and EAP: Fully covered by Futuro Health to ensure your peace of mind.
• 401K Plans: Traditional and Roth Safe Harbor Plans with a 100% match up to 4% of employee contributions (subject to IRS limits). Immediate vesting.
• Flexible Spending Accounts: Options include FSA, HSA, and Limited FSA Plans.
• Voluntary Ancillary Benefits: Additional coverage for hospital stays, critical illness, accidents, legal services, identity theft protection, and pet care.
• Reimbursements: Mobile phone, internet, and gym membership costs.
• Wellness Programs: Access to a variety of wellness initiatives to support your overall health.
• Career Growth: Opportunities for professional development and advancement.

Equal Opportunity: Futuro Health is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Requirements: