Administrative Assistant - Pittsburgh

Administrative Professional

At Barber National Institute, we're committed to making dreams come true. We provide children and adults with autism, intellectual disabilities, and behavioral health challenges, along with their families, the education, support, and resources needed to be self-reliant, independent, and valued members of their communities. We're seeking an organized, detail-oriented Administrative Professional to support our IDS Adult Day Services team and help ensure the efficient day-to-day operations that make our mission possible.

What You'll Bring

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and accuracy in data entry, record keeping, and administrative processes
• Strong written and verbal communication skills
• A customer service mindset when interacting with staff, individuals served, families, and visitors
• The ability to work independently while collaborating effectively with leadership and team members
• Sound judgment and discretion when handling confidential information
• Proficiency in Microsoft 365 and other technology systems

What You'll Have

• High school diploma or equivalent required
• Must be at least 18 years of age
• Previous administrative, office support, purchasing, or accounting experience preferred
• Experience with data entry, records management, scheduling, or office coordination preferred
• Ability to learn and navigate multiple software systems, including CareLogic, Workday, Dayforce, SurveyMonkey, and Track It

A Typical Day May Include

• Entering and maintaining accurate data in CareLogic and generating reports as needed
• Uploading satisfaction surveys and managing survey response tracking
• Organizing and maintaining electronic and physical records
• Ordering office and program supplies and coordinating agency stationery requests
• Reconciling credit card transactions and processing purchasing approvals in Workday
• Monitoring shared email inboxes and routing communications appropriately
• Coordinating facility maintenance requests through Track It
• Managing mail distribution for department leadership
• Supporting staff registration for trainings, conferences, and travel accommodations
• Serving as a Referral Coordinator by receiving and processing referrals
• Assisting with employee onboarding processes, including Dayforce registration
• Greeting visitors, managing building access, and answering incoming phone calls as needed
• Coordinating meetings, employee recognition events, celebrations, and special department activities
• Assisting leadership with administrative projects and operational support initiatives

Perks with a Purpose Our benefits are created with YOU in mind.

Healthcare Highmark Medical and Mental Health Delta Dental and Davis Vision Coverage

Health Savings Account/Flexible Spending Accounts

Teladoc Virtual Health Financial Well-being 401K Retirement Plan with Employer Match On-Demand Pay Employee Referral Bonus Program Student Loan Forgiveness College Scholarship & Tuition Discounts Employee Discounts Life & Family Support Company Paid Life Insurance

Short & Long-Term Disability Insurance Employee Assistance Program Erie Campus*- discounted on-site weekday childcare Employee discounts for select BNI events and services

Generous Paid Time Off

Seven Paid Holidays

Who is Barber National Institute?

The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6,200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE

Any consideration of the background check will be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.

Barber National Institute