Accounts Payable
HW Staffing
Accounts Payable Specialist
The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment and ensuring timely and accurate payment of company expenses. This role supports financial accuracy, vendor relationships, and compliance with company policies.
Key Responsibilities
- Review, verify, and process vendor invoices and expense reports
- Match purchase orders, receipts, and invoices (3-way matching)
- Ensure proper coding of invoices to general ledger accounts
- Prepare and execute payments (checks, ACH, wire transfers)
- Maintain accurate and organized accounts payable records
- Reconcile vendor statements and resolve discrepancies
- Respond to vendor inquiries in a timely and professional manner
- Assist with month-end closing activities
- Ensure compliance with internal controls and accounting policies
- Support audits by providing necessary documentation
Required Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
- 1–3+ years of accounts payable or general accounting experience
- Basic understanding of accounting principles
- Proficiency in accounting software and Microsoft Excel
- Strong attention to detail and accuracy
- Good organizational and time-management skills
Preferred Skills
- Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
- Ability to handle high-volume invoice processing
- Strong problem-solving and communication skills
- Knowledge of tax regulations related to invoices (e.g., sales tax, VAT if applicable)
Work Environment
- Typically office-based or hybrid/remote depending on company
- Standard business hours, with occasional overtime during month-end or audit periods
Key Competencies
- Attention to detail
- Accountability
- Confidentiality
- Team collaboration
- Time management
Vacancy posted 19 hours ago
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