Executive Assistant

Job Title: Temporary Executive Assistant

Industry: Technology

Location (city, state): Nashville, TN 37214

Assignment Type: Temporary contract, ~4 to 5 months

Pay: $30-40/hour

Work Schedule: Onsite, Monday–Friday, core business hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an innovation-driven technology company seeking a polished, self-sufficient Executive Assistant to provide temporary coverage during a planned leave.

Job Description:

This is a short-term assignment supporting a senior company leader who relies heavily on a highly organized, proactive right hand. The environment moves quickly and priorities shift often, so the ideal candidate thrives on variation and doesn't need a routine to stay effective.

Key Responsibilities:

• Own and manage a busy, ever-changing calendar, adjusting priorities on the fly
• Arrange travel logistics and reconcile related expenses
• Prep leadership for meetings and keep track of action items afterward
• Pull together materials for board-level and leadership meetings
• Draft correspondence and take on assignments to lighten the executive's workload
• Partner closely with a small internal operations group on a regular cadence
• Provide broader administrative support as priorities require

Qualifications:

• Proven track record supporting a founder, C-level executive, or other senior leader
• Comfortable operating with minimal oversight — this leader communicates expectations clearly and directly, then expects the work to get done without much back-and-forth
• Sharp instincts for anticipating what's needed before being asked
• Background in business operations is a plus
• No specific industry experience required, and no industry background is disqualifying
• Flexible on years of experience — strong fit matters more than tenure
• Proficient in Microsoft 365 (Outlook, Teams), Slack, and comfortable adopting AI tools (ChatGPT) for day-to-day productivity

Additional Details:

This is a defined-length assignment covering a planned personal leave, with potential built-in time for both an initial training/handoff period and a wrap-up transition later on. Depending on performance and fit, there may be interest from other internal teams in extending this person's engagement beyond the original contract window.

Perks:

• High-visibility role working directly alongside company leadership
• Exposure to a fast-scaling, mission-driven technology company
• Potential for extended opportunities based on fit and performance

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.