Administrative Assistant

Base pay range $24.00/hr - $26.00/hr Overview We are seeking a detail-oriented and proactive Administrative Assistant for our client to support the day-to-day operations of a commercial office environment. This role provides administrative and operational support to the on-site team while also assisting with tenant and vendor coordination. The ideal candidate is organized, customer-focused, and thrives in a fast-paced, professional setting. Key Responsibilities Provide administrative support to the on-site operations team, ensuring efficient daily office functions Serve as a point of contact for tenants, visitors, and service providers, handling inquiries via phone, email, and in person Respond to customer service requests, track issues, and elevate items as appropriate to ensure timely resolution Manage incoming and outgoing mail and general correspondence Maintain phone and voicemail systems to ensure proper functionality Issue and deactivate access cards and coordinate key requests; maintain vendor key sign-in/out logs Coordinate with vendors and service providers to support daily operations and services Assist with conference room scheduling and meeting coordination Support tenant move-ins and move-outs, including documentation and coordination Create, distribute, and maintain general notices, communications, and internal updates Maintain electronic and paper filing systems, databases, spreadsheets, and directories Order and maintain office and kitchen supplies; assist with purchase orders as needed Ensure front office and common areas remain organized and presentable Assist with basic administrative projects and tasks as assigned Qualifications Previous administrative assistant, office administration, or customer service experience preferred Proficiency in Google Suite required; experience with Microsoft Office is a plus Strong organizational skills with high attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities in an onsite, professional office environment Seniority level Entry level Employment type Full-time Job function Administrative Industries Administrative and Support Services Benefits and Compensation The pay will be determined based on your skills and experience, with a base hourly rate of $24.00 to $26.00. The role may also be eligible for discretionary bonuses and participation in our medical, dental, and vision benefits as well as a 401(k) retirement plan. #J-18808-Ljbffr Vaco by Highspring