Senior Executive Assistant

Responsibilities Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritisation of meetings, and coordination across multiple time zones. Handle travel arrangements, both domestic and international, and related logistics such as itineraries and expenses. Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning. Coordinate and facilitate Marketing & CX rituals and attend Org/team meetings as needed, taking and circulating notes/actions, tracking follow‑ups, and ensuring actions are completed. Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed. Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross‑functional sessions) by handling invites, agendas, materials, and logistics. Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave. Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs. Act as the main point of contact and coordinator for visitors to the New York office and also NY/US team visits to London. Partner with the Internal Comms team to supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered and consistent with the London team experience. Cultivate an engaging and dynamic environment & culture for NY office employees, including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance. Requirements Experience as an Executive Assistant, partnering with Executive Team members and working with global / distributed teams. Willingness to accommodate UK working hours alongside US leadership team. Hands‑on experience of diary and inbox management for a C‑Level professional or VP+. Mac‑literate with a good knowledge of G‑Suite and Slack. Highly professional, dependable and discrete with excellent judgement. Ability to travel to the NY office regularly/as needed. Previous exposure to workplace experience, operations, facilities management is a bonus. Experience within a similar scale‑up technology company or app is highly desirable. A keen interest and passion in sustainability and fashion resale is a plus. A people person who can adapt to different styles of working. An impeccably clear and professional communicator, comfortable with an informal environment but able to connect with external parties appropriately. A dedicated organiser and multi‑tasker, you can manage your own time (and someone else’s) effectively and balance multiple competing priorities effortlessly. Pragmatic problem‑solving skills, you don’t lose your cool under pressure and can quickly think of sensible solutions to a multitude of issues. Embrace change with a positive demeanour. Humble and comfortable with a wide range of daily tasks, with the ability to work flexibly regarding responsibilities and responsiveness. #J-18808-Ljbffr Jobtailor