Executive Assistant

Job Description

Job Description

Executive Assistant

We are Lennar  

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Executive Assistant is responsible for supporting senior executives by overseeing a range of high-level administrative functions. This position involves proactively managing executive schedules, coordinating complex travel arrangements, and facilitating communication across various departments. The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives. This role requires a proactive, detail-oriented professional who excels in managing multiple priorities, solving problems, and driving organizational efficiency.

• A career with purpose.
• A career built on making dreams come true.
• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

• Organize, prioritize, and manage large volumes of confidential and time-sensitive information.
• Answer and screen the President’s phone calls, taking detailed messages.
• Greet visitors and coordinate setup and cleanup for business meetings.
• Arrange meetings, appointments, and business travel.
• Maintain and execute detailed systems and processes to support project goals.
• Proactively manage calendars, schedules, and appointments, anticipating priorities.
• Type business correspondence and create/edit spreadsheets and presentations using Microsoft Office on Mac.
• Collect and organize daily, weekly, and monthly reports.
• Prioritize and handle phone calls/emails, providing public relations support and resolving issues.
• Maintain an accurate and organized filing system and prepare expense reports.
• Develop processes for efficient office management, including supply ordering.
• Assign and track building access cards and troubleshoot office equipment.
• Serve as the main contact for building management issues (e.g., pest control, maintenance).
• Manage the company phone system, including updates to names and greetings.
• Coordinate meeting materials, handle mailings, and order food and gifts as needed.
• Undertake special projects and cross-train as required.

Requirements

• High School Diploma or equivalent required.
• Experience as a C-level executive assistant is essential.
• Professional appearance and demeanor.
• Ability to perform multiple, detail-oriented tasks with simultaneous deadlines.
• Advanced communication skills, both written and verbal.
• Excellent organizational and writing skills.
• Strong work ethic, integrity, and loyalty.
• Team player with the ability to work well under pressure.

Physical & Office/Site Presence Requirements:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.

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Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

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Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.