Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations for a busy team in Florida. This Contract position is ideal for someone who can work independently, stay organized in a fast-paced environment, and keep administrative processes running smoothly. The role offers broad exposure to office coordination, scheduling, correspondence, and general support activities while contributing to an efficient and well-organized workplace.

Responsibilities:
• Coordinate calendars, arrange meetings, and manage appointments for team members with minimal supervision.
• Handle incoming and outgoing mail, packages, and routine office correspondence in a timely manner.
• Maintain organized records, documents, and administrative files to support day-to-day business operations.
• Prepare spreadsheets, track information, and assist with reporting using Microsoft Excel and other office tools.
• Support office organization efforts by helping streamline workflows and maintain an orderly work environment.
• Provide general administrative assistance, including data entry, document preparation, and follow-up on action items.
• Communicate effectively with internal staff and external contacts to ensure requests are addressed efficiently.
• Assist with onsite operational needs and provide additional support during periods of increased activity or extended office hours.• Prior experience in an administrative, office coordination, or support-focused role.
• Proficiency with Microsoft Excel and confidence using standard office software.
• Ability to manage daily mail and related administrative tasks accurately.
• Strong organizational skills with the ability to prioritize multiple assignments effectively.
• Excellent written and verbal communication skills in a detail-oriented office setting.
• Comfortable working onsite Monday through Friday and adjusting to light overtime as needed.
• Able to work independently, take initiative, and remain dependable in a fast-moving environment.