Secretary I

Secretary I

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) within Rutgers University Behavioral Health Care. The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects. Coordinates the activities for assigned projects and programs.

Among the key duties of this position are the following: As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center. Provides secretarial assistance in conjunction with relevant meetings. Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs. Maintains time-off request forms and files them in one location so that requests can be checked as needed. Assures all preparation of internal related forms are completed in a timely manner. Brings all completed and reviewed registration paperwork from the weekend to registration by the end of the first business day after completion in CRSC. Handles telephone calls in a professional and helpful manner. Maintains an accurate filing system to meet the needs of the Unit. Handles internal and external mail for Unit.

FLSA - Nonexempt

Grade - 200

Salary Details - 55,000

Minimum Salary - 29.910

Mid Range Salary - 30.410

Maximum Salary - 31.320

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 35.00

Daily Work Shift - Day

Work Arrangement - This position requires a fully on-site work arrangement.

Union Description - Teamsters 97

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - PERS

Qualifications

Minimum Education and Experience - Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Proficiency in typing and word processing skills required. Microsoft Office experience required. Good external and internal customer service skills.

Preferred Qualifications - Knowledge of PeopleSoft and procurement policies and procedures.

Equipment Utilized

Physical Demands and Work Environment - PHYSICALDEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls. WORKENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.

Special Conditions

Posting Details

Posting Number - 26ST0773

Posting Open Date

Special Instructions to Applicants

Regional Campus - Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus - Newark (RBHS)

City - Newark

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: