Accounts Payable Specialist

The Accounts Payable Specialist assists in the overall Accounts Payable process which includes: reviewing purchase orders and receiving documentation for correctness; processing, verifying, and reconciling invoices; completing timely payments; and managing vendor records, while serving as backup for the other Accounts Payable Specialist. Additionally, this position will assist in month-end close processes, and perform other duties as assigned.

DUTIES AND RESPONSIBILITIES :

• Assist Accounting and Finance teams by making copies; filing documents.
• Scanning necessary documents to appropriate databases/files.
• Review purchase orders and receipt documentation for correctness.
• Maintain system for matching accounts payable invoices with appropriate documentation.
• Ensure proper coding for all payables before entry into system.
• Enter invoices and credit memos into accounting system.
• May process accounts payable checks (vendor payments for supplies and services, expense reimbursements, education reimbursements, check requests).
• Other duties as assigned.

EDUCATION AND EXPERIENCE :

• Associate’s or Bachelor’s degree
• 1-2 years of experience in an Accounts Payable or Accounting department
• General bookkeeping experience preferred.
• Experience with Microsoft Office applications (Outlook, Word, and Excel) required.
• Experience with Microsoft Dynamics SL Accounting Software (Accounts Payable & Purchasing Modules) or other accounting software applications such as Net Suite a plus, but not required.

DESIRED KEY COMPETENCIES :

• Ability to communicate effectively with a vast number of departments to obtain information concerning purchase orders, receiving and other expenses.
• Ability to efficiently manage tasks and adjust rapidly to changing environmental priorities.
• Demonstrate the highest ethical standards and trustworthiness.
• Excellent written and oral communication skills.
• Ability to work collaboratively and independently on various types of tasks.
• Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
• Ability to solve practical problems and deal with a variety of concrete variables in various situations.

EOE MFDV