Training Team Administrative Assistant

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Job Title: Training Team Administrative Assistant

Location: Remote

Department: Training Team

Reports to: Training Manager

Employment Type: Full-time, Exempt

Travel Required: Yes, up to 15%

Salary Range:

Summary

The Training Team Administrative Assistant provides administrative, communications, project management, and analytical support to the BetterHealth Training Team in accordance with all organizational policies and standards, as well as applicable regulatory requirements. This position will assist with the management of training programs and initiatives, as well as affiliate relationships, and will provide support of PP Epic implementations. Job duties include scheduling, meeting preparation and management, correspondence, and project management.

Essential Functions

• Provides administrative support, including, but not limited to calendar management, meeting scheduling, preparation of meeting materials, and project management for the Training Team.
• Establishes and manages structures and processes that enable the Training Team to be most effective.
• Plans and executes logistics for meetings, events, and training activities.
• Ensures post-meeting follow-up and facilitation of next steps.
• Composes and finalizes complex correspondence, meeting minutes, reports, and documents, using experience and judgment to determine what should be included in each document.
• Performs research and produces documents to guide in Training Team activities.
• Manages relationships, including operating as key liaison for affiliate training teams. Serves as a point of communication to internal and external parties.
• Coordinates and executes projects that contribute to the organization's success.
• Creates processes and tracking mechanisms for organizing teams, projects, and operations. Ensures appropriate cross-departmental internal stakeholders are included in project work.
• Other administrative and project related tasks as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Service and Interpersonal Skills, Oral and Written Communications
• Strategic Thinking and Problem Solving
• Computer and Technical Skills
• Ethics, Diversity, Initiative and Teamwork
• Quality, Safety and Security

Education and/or Experience

• Bachelor's Degree or equivalent experience required
• Experience and comfort working with large groups of individuals
• Self-directed, with the ability to prioritize and simultaneously work on multiple projects
• Experience working in the nonprofit sector preferred
• Administrative management experience highly desirable

Skills and Qualifications

• Excellent writing and oral communications skills
• Detail oriented with excellent organizational skills
• Proficiency in Microsoft Office, Excel, Word, PowerPoint, Outlook and video conferencing services
• Ability to work accurately and with composure under deadline pressure
• Ability to thrive in a fast-paced, remote work environment
• Ability to work independently, including handling multiple projects/tasks simultaneously

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.