Secretary 2

12 Month Position; Hours 6:30a-3p

Summary:

The Secretary 2 will prepare correspondence, memoranda, reports, records, orders, schedules, and other office documents from rough drafts, transcribing machines, notes, and oral instructions into finalized copy, which may be general, complex, technical and/or scientific in nature.


DISTRICT EXPECTATIONS: All district employees must:
• Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.
• Support the district's vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:
• Verifies, codes, and/or classifies incoming materials and documents; returns incorrect material to senders for needed correction, and maintains follow-up procedures to ensure return of corrected materials.
• Makes computations needed for reports, budgets, and records; condenses data for department use.
• Operates various general office machines, including but not limited to adding machines, copy machines, calculators, computers, collators, decollators, call directories, and other telephone-related devices.
• Gathers a variety of information from various sources for use by others in answering correspondence or preparing reports.
• Prepares reports or drafts correspondence as directed.
• Establishes and is responsible for the complete maintenance of filing systems, related responsibilities of accurate filing and ease of material retrieval.
• Plans, assigns, reviews, and corrects the work of and trains lower level employees.
• Performs basic computer skills, such as keyboarding, spreadsheets, and presentation software.
• Opens, sorts, and distributes incoming mail and packages, as well as prepares outgoing mail and packages.
• Maintains payroll and other related personnel functions.
• Prepares bookkeeping and various cost center reports.
• Performs basic secretarial functions, including but not limited to setting of appointments, answering phones, and note taking.
• Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as

determined by the needs of the district.

Other information:
Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.


Education: A high school diploma, vocational, or GED certificate.

Experience: One (1) year of increasingly responsible experience in general clerical duties.


NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted before this deadline.

Please carefully read all emails received to determine the status of your application submission.

Not Currently an Employee of our district?

- If you are seeking employment with Hillsborough County Public Schools, you can apply for the position by clicking the "Apply" button.

Are you a current employee of Hillsborough County Public Schools?


- Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space). Click on "Opportunities" to explore current openings.

All current employees seeking transfer or promotion must apply through the Opportunities Link in Infor.

Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.

Please review the skills/competencies listed on your employee profile to determine your eligibility.

Please review the job description for each job BEFORE applying. Each job description contains the required qualifications needed for the position.

Job description search:

If you need to update your skills/competencies, please contact Application Services at View phone number on click.appcast.io.

You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.

(Skill/competency updates are not necessary for employees seeking a lateral transfer [same job at a different location])

Salary Schedules

Our district salary schedules are available at:

---------------------------------

HCPS Hiring Guidelines for Applicants with Criminal Disclosures

Click HERE to view information regarding Background Screening Clearinghouse Education and Awareness (AHCA)