Executive Assistant to VP

Executive Assistant to the VP We are seeking a highly organized, proactive, and analytical Executive Assistant to the VP to provide high-level executive, administrative, project management, and business support. The ideal candidate has experience supporting a C-level executive and can confidently manage complex priorities while also supporting projects, coordinating stakeholders, analyzing data, and preparing reports for leadership. Key Responsibilities Manage the VP’s calendar, inbox, meetings, and priorities. Coordinate travel, events, and executive meetings. Support projects by tracking timelines, deliverables, action items, and deadlines. Coordinate with internal teams, clients, vendors, and external partners. Prepare reports, presentations, dashboards, spreadsheets, and executive summaries. Collect and analyze business data to support decision-making. Track KPIs, project progress, expenses, deadlines, and other business metrics. Assist with vendor coordination, purchasing, invoices, expenses, and administrative operations. Conduct research and compile information for executive review. Maintain accurate records and confidential information. Identify potential issues and proactively recommend solutions. Support special projects and other business priorities as assigned. Qualifications 5+ years of professional experience in Executive Assistance, Project Coordination, Business Operations, or a related field. Previous experience supporting a C-level executive is required. Strong project management and organizational skills. Strong data analysis and reporting skills. Proficiency in Microsoft Excel and business productivity tools. Excellent written and verbal communication skills. Strong attention to detail and follow-through. Ability to manage multiple priorities with minimal supervision. Strong problem-solving and critical‑thinking skills. Ability to handle confidential information with discretion. Must be available to work US business hours. Preferred Qualifications Chief of Staff or Business Operations experience. Experience with KPI tracking, dashboards, or data reporting. Experience with expense management, invoicing, purchasing, or vendor coordination. Technical, engineering, business, or analytical background. Experience working with US-based executives or distributed teams. What We Offer Competitive salary Supportive and collaborative work environment Company-provided equipment Exposure to senior leadership and strategic business initiatives Professional growth opportunities #J-18808-Ljbffr