Office Administrator

Office Administrator - New York Buying Office

WHY JOIN BEALLS? At Bealls Inc., we've built our business around bringing brands, style and value to families while creating exceptional experiences for our guests for 111 years. A family-owned company with more than 660 stores across 23 states, we have remained true to our entrepreneurial spirit, core practices, and commitment to serving communities across the country. We are a leading off-price retailer with a loyal customer following and growing national presence, providing us a strong foundation for continued success and long-term growth. Talented, dedicated associates are central to everything we accomplish. As our business continues to grow and evolve, we're creating opportunities for associates to contribute in meaningful ways, build new skills, and grow their careers. We believe great results come from working together. We foster a collaborative environment where associates are empowered to share ideas, collaborate across teams and take ownership of their development. Our leaders are committed to providing support, guidance and opportunities that help people reach their potential. If you're looking for a place where connection matters, contributions are valued, and growth is part of the journey, Bealls Inc. offers the chance to build a rewarding career while helping shape our future.

FUNCTION: The Office Administrator serves as the central operational resource for the New York Buying Office, providing office administration, reception services, office management, and merchandising support.

INTERACTION: Partners closely with Merchandising, Human Resources, Information Technology, Finance, Legal & Compliance, Logistics, Marketing, Ecommerce, and Store Support teams.

SUMMARY OF DUTIES AND RESPONSIBILITIES [ESSENTIAL FUNCTIONS]

Reception & Visitor Experience

• Provide on-site reception coverage and serve as the first point of contact for visitors, vendors, associates, and business partners
• Manage reception operations including visitor inquiries, mail distribution, package handling, and shipping coordination
• Schedule and coordinate vendor meeting rooms and ensure conference spaces are visitor-ready

Office Administration

• Serve as a communication liaison between the New York Buying Office and the Florida Home Office
• Coordinate office communications, meetings, and expense reporting
• Support onboarding activities, office setup, and training coordination for new associates

Office Operations & Facilities

• Oversee daily operations to maintain an efficient, professional, and productive office environment
• Manage office supplies, inventory, purchasing, and workplace resources
• Coordinate facility maintenance, repairs, and service vendor relationships
• Other duties as assigned

Merchandising Support

• Manage product samples
• Create, maintain, and update purchase orders accurately and timely
• Support item setup, maintenance, pricing updates, and product data integrity
• Monitor order status and proactively address discrepancies, delays, and system issues

QUALIFICATIONS

Required

• 3+ years of experience in office administration, executive support, merchandising support, buying office operations, or a related business environment
• Excellent communication, interpersonal, and relationship-building skills
• Proficiency with Microsoft Office applications including Excel, Word, Outlook, PowerPoint, and Teams

Preferred

• Experience in retail, merchandising, buying office, or fashion industry environments
• Project coordination or office management experience