Executive Assistant

Executive Assistant / Real Estate Project Coordinator

East Rutherford, NJ (In-Office)

$100,000 - $120,000

A growing real estate development firm is seeking a highly organized and proactive Executive Assistant / Project Coordinator to work directly with ownership and oversee projects from contract execution through closing, zoning, and development approvals.

This role involves coordinating acquisitions, closings, and development approvals while serving as the main point of contact between attorneys, title companies, architects, expediters, surveyors, environmental consultants, and other project stakeholders. The ideal candidate will keep projects moving, track critical deadlines, resolve issues as they arise, and ensure no details fall through the cracks.

Responsibilities

• Manage real estate projects from contract signing through closing and disposition
• Coordinate with attorneys, title companies, architects, surveyors, and consultants
• Track approvals, permits, project timelines, and closing requirements
• Follow up on outstanding items, resolve issues, and keep projects progressing
• Maintain organized records, documentation, and project files

Qualifications

• Strong organizational, multitasking, and problem-solving skills
• Ability to manage multiple projects and priorities simultaneously
• Detail-oriented with excellent follow-through and communication skills
• Real estate, title, legal, development, construction, or project coordination experience preferred
• Quick learner with a desire to grow long-term within a fast-paced real estate environment

This is an excellent opportunity for someone who enjoys taking ownership, thrives in a high-accountability environment, and wants to build a long-term career in real estate development.