Office/Administration - Executive/Administrative Assistant

Job Overview

Pay Range: $21hr - $26hr

Requirement/Must Have:

• Bachelors Degree from accredited institution.
• 3-5 years of administrative experience.
• Exceptional customer service skills.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to handle multiple tasks, projects with competing priorities and tight deadlines.
• Strong organizational skills and attention to detail.
• Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude.
• Must be a team player.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Tech Savvy.
• Must be able to lift 50 pounds.

Responsibilities:

• Deliver paper for all office equipment.
• First responder for print device issues and escalation to tech services if needed.
• Ensure proper maintenance and usage of all equipment and supplies.
• Process all outgoing pre-stamped personal USPS and business FedEx packages.
• Verify, sign, deliver and record all incoming/outgoing Accountable Mail.
• Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail.
• Handle 'rush' pick-up/delivery requests.
• Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured.
• Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained.
• Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC).
• Prepares coffee and set out snacks as needed.
• Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building.
• Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette).
• Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart).
• Assist with special projects as needed e.g. employee desk moves.
• Create and maintain office phone list and desk assignments.
• Track personnel moves.
• Preparing business correspondence, agendas, and presentations, using Microsoft Office.
• Scheduling, coordinating and catering ordering for meetings, events and other similar activities.
• Identify, evaluate, research, and recommend solutions to office services related issues.
• Coordinating between departments and operating units in resolving day-to-day administrative issues.
• Assisting with administrative management, directory maintenance, logistics, equipment and storage.
• Actively participate in Emergency Fire Warden Safety program for campus locations.
• Base location is Front Desk as receptionist.