Executive Assistant

Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Manages executive level sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Organizes complex calendars and schedules, resolving any scheduling issues.

Prepares Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.

Serves as a liaison to internal and external stakeholders

Arranges travel and accommodations for CEO and multiple executives.

Screens incoming requests and communications, delivers accurate messages, and responds to requests by gathering and providing information and referring non-routine calls and emails to the appropriate staff.

Is available and responsive to emails/texts/phone calls, with contact outside normal business hours.

Uses discretion, confidentiality, and good judgment to handle C-Level matters.

Drafts and prepares correspondence for internal announcements, board meetings, and organizations that the executive is involved with.

Manages Executive's contacts.

Prepares and processes executive and CEO expense reports.

Represents the company and Executive in a positive light through great follow-through skills and sound judgment.

Conserves the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

Completes ad hoc projects as assigned.

Maintains accurate and efficient files and records.