Clerk

Clerk Position Description

The Gainesville City School System does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in any of its employment practices, educational programs, services or activities.

Work Location: School Based

FLSA Status: Non-Exempt

Reports To: Principal/Assistant Principal

Work Calendar: 200 Days

Salary Schedule: Approved (Board)

Pay Grade: Revised: February 2020

Summary: Under the general supervision of the Principal and Assistant Principal.

Essential Functions:

1. Demonstrates prompt and regular attendance.

2. Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) in a cordial and professional manner for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.

3. Answers telephone in a cordial and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

4. Assists students, staff, and visitors entering office area.

5. Calls parent/guardian to get permission for students leaving school.

6. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

Other Functions:

7. Distributes items within the site (e.g. special delivery and overnight mail/packages, messages, etc) for the purpose of ensuring receipt to addressee and/or providing material/s

8. Maintains building information (e.g. use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.

9. Maintains reception area materials (e.g. job applications, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors

10. Performs general clerical functions (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.

11. Processes a variety of records (e.g. student records, transcripts, tutor lists, guardianship packets, etc.) for the purpose of conveying information within District guidelines and regulations

12. Maintains confidentiality.

13. Works well with administrators, teachers, students, and staff.

Other Functions:

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Required Qualifications:

High School Diploma or Equivalency

Purpose Statement: The job of Clerical Receptionist was established for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; providing general clerical support.

Skills are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.

Ability is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy.

Responsibility:

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Required Duties & Responsibilities:

Employee must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. Employees are expected to attend all required meetings as approved by the supervisor. The incumbent will adhere to the Georgia Professional Standards Commission's Code of Ethics for Educators, all Gainesville City Board of Education policies, administrative regulations, school system procedures, and all other applicable professional performance criteria. Maintenance of criminal history check is required for all employees.