Administrative Assistant 2

Administrative Assistant 2 Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. Our multidisciplinary teams ofengineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, process expense reimbursement requests. Completes routine tasks under moderate supervision. Duties/Responsibilities: Answering and screening telephone calls Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Schedule coordination, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports Maintain general office supplies and order project materials Coordinate incoming / outgoing mail and packages Coordinate clearance/badge requests Ensure required internal paperwork/documents are maintained for audit compliance Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests Performs other duties as assigned Place P-Card orders for various materials Tracking Capital expenditures (Equipment, facilities upgrades, etc.) Acting as timesheet proxy for department staff Skills: Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel) Highly proficient in all communication skills (phone, verbal and written) Ability to handle sensitive information and situations with poise and professionalism Ability to proofread and edit written documents Strong organizational, coordination and judgment skills Education: High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred Experience: 3-5 years administrative assistant experience required Job Location - City: Cambridge Job Location - State: Massachusetts Job Location - Postal Code: 02139-3563 The US base salary range for this full-time position is $24.00 - $40.80. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact View email address on click.appcast.io.