Administrative Assistant - Asset Recovery and Bankruptcy

Role Description

Provide administrative support to the Asset Recovery and Bankruptcy Litigation Section. Reports to the Assistant Section Chief.

• Provide administrative and backup support to the section staff, including maintaining calendars, scheduling, filing and reporting.
• Coordinate with Section Chief to ensure proper work flow and provide assistance.
• Assist with preparation of statistical, agency and other reports.
• Review and process payments received by the Section, including but not limited to:
  • Posting payments to the system
  • Reviewing balances
  • Preparing transmittals for payment processing
  • Communicating with agencies about payments
  • Interacting and cooperating with Finance to ensure payments are properly and timely processed and paid to agencies
  • Reporting to the agencies when paid
• Coordinate with IT as needed to maintain/improve case management system for finance/reporting purposes.
• Serve as point of contact for questions regarding payments received and distributed by the section.
• Assist with obtaining court and case information as requested or required by agencies, court personnel, opposing counsel, or by management.
• Answer telephone; type and copy correspondence and routine documents.
• Assist with docketing pleadings and other documents into case management system.
• Assist with daily mail distribution.
• Provide research as necessary.
• Other duties as assigned by Section Chief and Assistant Section Chief.

Qualifications

• Experience with Office products – Word, Excel, Outlook, Power Point.
• Experience in bookkeeping and/or other financial processing or recordkeeping preferred.
• Understanding of working of the legal system.
• Regular computer use is required with ability to operate case and document tracking systems, word processing software, spreadsheet software, and email software.
• Ability to multi-task in a fast paced – high volume workplace.

Company Description

The Office of the Indiana Attorney General is an Equal Opportunity Employer.