Administrative Assistant

Job Title

Executive Assistant or Office Manager

Job Description

Manage and maintain schedules, appointments, and calendars for 2 executives. Oversee office logistics: ordering supplies, catering, pantry items, etc. Assist with Reception support (as needed). Partner with other Administrative Assistants in the office with backup support and general administrative support. Coordinate and prepare meeting materials, agendas, and minutes. Handle correspondence, including emails, phone calls, and mail, ensuring prompt and professional communication. Organize and maintain files, records, and documents for easy access and retrieval. Assist in planning and executing department events or team activities. Support project coordination by tracking progress and ensuring deadlines are met. Monitor and order office supplies, ensuring availability for smooth operations. Perform other administrative tasks as assigned to support the department's needs.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

Must have 3 - 5 years of administrative experience, financial industry preferred. Strong interpersonal, communication, and problem-solving capabilities. Strong organizational skills, attention to detail, and ability to prioritize. Working knowledge of Microsoft Office suite, including Outlook, Word, and PowerPoint. Must be able to lift and move up to 20 pounds at times. Completed Bachelor's Degree is required. Hours: 8:00am-5:15pm, Willing and available to provide support nights and/or weekends on occasion as needed. Overtime eligible. Compensation: Base salary plus discretionary bonus. Non-Exempt Position.

What's on Offer

If you are an Executive Assistant or Office Manager, looking to make your next move, please apply! Contact Tara Mast Quote job ref JN-072026-7073549

Job Summary

Sector: Office Support

Sub Sector: Executive Assistant

Industry: Financial Services

Where: Manhattan

Contract Type: Permanent

Consultant name: Tara Mast

Job Reference: JN-072026-7073549