Executive Assistant : Hybrid

Executive Assistant Hybrid role at a growing financial investment firm. Permanent position offering competitive salary ($80,000–$110,000 per year) and comprehensive benefits. Benefits Competitive salary and performance‑based bonus Medical, dental, and vision insurance Company‑paid life and disability insurance Pet insurance 401(k) with company match Generous PTO and paid holidays Hybrid work schedule Professional development opportunities Supportive team environment with growth potential Responsibilities Provide high‑level administrative support to C‑suite executives, including calendar management, correspondence, meeting coordination, and handling confidential information with discretion. Manage complex executive calendars, schedule internal and external meetings, and ensure all meeting materials and logistics are prepared. Coordinate and execute corporate events, including venue selection, vendor management, budgeting, and on‑site logistics. Arrange and manage domestic and international travel, including flights, accommodations, transportation, and detailed itineraries. Prepare, review, and submit executive expense reports accurately and in a timely manner. Assist with development, distribution, and tracking of marketing initiatives using HubSpot, including campaign performance reporting and database management. Create, edit, and maintain professional documents, presentations, reports, and communications using Microsoft Office Suite and Outlook. Serve as a liaison between executives, internal departments, clients, and external partners. Support Accounting and Finance teams with administrative projects and operational initiatives as needed. Manage multiple priorities and special projects simultaneously while maintaining exceptional attention to detail and meeting deadlines. Qualifications 5+ years of experience supporting senior executives in an Executive Assistant or similar high‑level administrative role. Prior experience within the financial services, investment, accounting, or finance industry preferred. Demonstrated expertise in executive calendar management, event planning, travel coordination, and expense reporting. Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Hands‑on experience with HubSpot, including CRM management, marketing campaigns, and reporting. Strong understanding of marketing concepts and ability to support marketing initiatives and communications. Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Exceptional organizational, time‑management, and project coordination skills. Excellent written and verbal communication skills with the ability to interact professionally with executives, clients, and stakeholders. Highly adaptable, resourceful, and capable of thriving in a fast‑paced, deadline‑driven environment. Strong analytical and problem‑solving abilities with meticulous attention to detail. Bachelor's degree in Business Administration, Finance, Accounting, Marketing, or related field preferred. Equal Opportunity Employer Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Jobot may perform background checks with your authorization. We will consider qualified candidates with criminal histories in a manner consistent with applicable federal, state or local law. #J-18808-Ljbffr