Executive Assistant

TenCate Grass is a global leader in the design, manufacturing, installation, and recycling of synthetic turf systems for sports and landscaping applications. With operations across North America, Europe, the Middle East, and Asia Pacific, we are fully integrated from R&D through installation, delivering innovative, high-quality surfaces that support healthier communities and peak athletic performance. This position supports GeoSurfaces, a TenCate company specializing in the design, construction, and installation of high-performance sports surfaces and athletic facilities. The Executive Assistant will work closely with the GeoSurfaces leadership team and cross-functional partners to help keep business priorities, communications, and day-to-day operations organized and moving forward. Position Summary TenCate Grass is seeking an Executive Assistant to provide high-level administrative and operational support to the GeoSurfaces leadership team. This role is ideal for a highly organized, proactive professional who can anticipate needs, manage competing priorities, and communicate effectively with employees, customers, vendors, and business partners. The Executive Assistant will coordinate executive schedules, meetings, travel, communications, special projects, and selected bidding and administrative activities while handling sensitive information with discretion. Key Responsibilities Executive & Administrative Support Provide comprehensive administrative support to the GeoSurfaces leadership team Manage complex calendars, schedule meetings, coordinate appointments, and help prioritize executive commitments Coordinate domestic travel arrangements, itineraries, accommodations, and related logistics Prepare, edit, and proofread correspondence, presentations, reports, meeting agendas, and other business documents Organize meetings, prepare materials, capture notes when requested, and track follow‑up items and deadlines Handle confidential and sensitive business information with sound judgment and professionalism Maintain organized electronic and physical files, records, and executive documentation Communication & Relationship Coordination Serve as a professional point of contact between leadership and internal teams, customers, vendors, contractors, and other external stakeholders Monitor and help manage executive communications, ensuring inquiries and requests are routed and addressed in a timely manner Draft routine communications and respond on behalf of leadership when appropriate and authorized Build effective working relationships across departments and support clear, consistent communication throughout the organization Office & Operational Support Coordinate office needs, supplies, vendors, and administrative services to support an efficient workplace Assist with expense reports, invoice processing, purchase documentation, and related administrative recordsCoordinate company meetings, customer visits, conferences, employee events, and team activities Support recruiting logistics, onboarding coordination, employee communications, and other HR‑related administrative activities as needed Identify opportunities to improve administrative processes, organization, and workflow efficiency Bidding & Project Support Assist with the preparation, organization, and submission of construction bids and proposals, ensuring required materials are complete and submitted by established deadlines Coordinate with project managers, estimators, and other team members to gather supporting documentation for bid packages Maintain accurate records of current and historical bids, proposal documents, deadlines, and submission requirements Monitor bid calendars and follow up with internal and external stakeholders to support timely completion Provide administrative coordination for special projects, operational initiatives, and other leadership priorities Qualifications 3+ years of experience supporting senior leaders as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar role Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint Excellent written and verbal communication skills, with strong proofreading and document preparation abilities Exceptional organization, time management, and attention to detail Ability to manage multiple priorities, adjust quickly, and meet deadlines in a fast‑paced environment Demonstrated discretion when handling confidential or sensitive information Strong interpersonal skills and the ability to work effectively with employees and stakeholders at all levels Professional, dependable, resourceful, and comfortable working independently while remaining highly collaborative High school diploma or equivalent required; associate or bachelor’s degree preferred Preferred Qualifications Experience supporting executives in construction, manufacturing, project‑based services, or a related industry Experience assisting with construction bids, proposals, prequalification packages, or similar deadline‑driven submissions Familiarity with construction terminology, project documentation, and bid requirements Experience with project or construction management platforms such as Procore, Buildertrend, or similar systems Why Join TenCate Grass Opportunity to work closely with senior leadership and contribute to a growing, global organization Collaborative, team‑oriented environment with exposure to a variety of business functions and projects Competitive compensation and comprehensive benefits package, including medical, dental, vision, paid time off, holidays, and 401(k) Work Authorization Candidates must be authorized to work in the United States without current or future employer sponsorship. TenCate Grass is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law. #J-18808-Ljbffr