Office Administrator

Location: Midtown Manhattan, New York
Schedule: Four days in-office, with occasional travel to Stamford, CT
Base Salary: $135,000-$165,000, plus bonus

Amarina Search Partners is recruiting a Junior Office Administrator on behalf of a highly regarded investment firm with approximately $3 billion in assets under management. The firm invests across the capital structure of real estate and asset-intensive businesses, combining a disciplined, institutional approach with a lean, high-performing team.

Reporting to the Office Manager, this individual will help oversee daily office operations, provide administrative support to senior leadership, and maintain a professional, welcoming environment for employees, clients, and visitors.

Prior administrative experience within financial services-such as investment banking, private equity, or real estate investment-is required.

Responsibilities

• Answer and direct incoming calls and professionally welcome clients and visitors.
• Schedule meetings, manage executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and maintain financial documents, reports, correspondence, and electronic and paper records.
• Assist with presentations, reports, and meeting materials.
• Coordinate staff travel arrangements and expense reports.
• Manage incoming and outgoing mail, packages, and courier services.
• Order office supplies, coordinate with vendors, and arrange office equipment maintenance.
• Provide general administrative support to executives and office staff.
• Handle sensitive financial and client information with discretion and confidentiality.

Qualifications

• College degree.
• At least five years of administrative or office experience, including prior experience in financial services.
• Familiarity with financial industry terminology and business practices.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience using office management software and document management systems.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and accuracy.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Professional demeanor and strong client service skills.

Compensation and Benefits

• Base salary of $135,000-$165,000, plus bonus.
• Fully employer-paid medical, dental, and vision benefits.
• 401(k) benefits.
• 20 days of paid time off and 10 paid holidays.

This opportunity offers competitive compensation and the chance to support senior leadership while contributing to the daily operations of an established investment firm.