EMS Section Administrative Captain

Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long‑term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is on underserved and underrepresented minority populations, ensuring culturally appropriate and relevant services. We are looking for a responsible in‑person Administrative Assistant to perform a variety of administrative and clerical tasks, providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. The role includes making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment. Previous experience as a Secretary or Executive administrative assistant and familiarity with our industry is preferred. A successful Administrative Assistant should ensure the efficient and smooth day‑to‑day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem‑solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi‑task #J-18808-Ljbffr