Administrative Assistant (Temporary)

The Administrative Assistant provides administrative and clerical support to Admissions and Financial Aid including serving as the Enrollment Management (EM) receptionist in the Scott Academic Center and providing front office support. This position reports to Office of the Vice President for Enrollment Management (VPEM). POSITION DUTIES Serve as Enrollment Management reception area greeter and is the first point of contact for constituents and visitors to VU. Direct all incoming telephone calls and visitors. Perform technical and clerical work involving editing, proofreading, filing, word processing, spreadsheet reports, telephone communication, and copying materials. Schedule unit meetings and counselor appointments - including personalized visits and financial aid appointments - and use of Enrollment Management conference rooms. May assist with managing Directors' calendars. May assist Event and Visit Coordinator with personalized visits including packets, nametags, and agenda. May assist with event preparation for Undergraduate Admissions or Graduate and Nursing Admissions. Maintain reception and conference rooms including hospitality supplies. Orders office and hospitality supplies for all EM units. Receive correspondence and incoming mail including opening, date stamping, and distributing. Manages outgoing mail with mail room. Work with confidential documents and files, including tracking into databases including Ellucian Colleague and Campus Management Radius. Assist EM data coordinators during peak processing times. Maintain current Enrollment Management staff directory with contact information. Handle new staff onboarding tasks including ordering nametag, keys, IT equipment, business cards, and nameplates as appropriate and directed by VPEM Executive Assistant. Additional duties as assigned. SKILLS & QUALIFICATIONS High school diploma or equivalent required; Associate's degree or some college coursework preferred. One (1) year of administrative, customer service, office support, or related experience preferred. Demonstrated ability to manage multiple tasks simultaneously, prioritize work, and meet deadlines in a fast-paced environment. Strong organizational skills and attention to detail with the ability to maintain accurate records and handle confidential information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and the ability to learn new software systems and databases. Strong interpersonal, verbal, and written communication skills with the ability to provide exceptional customer service to prospective students, families, faculty, staff, and external constituents. Ability to work collaboratively and effectively with individuals from diverse backgrounds and across all levels of the University. Demonstrated initiative, sound judgment, and the ability to work independently while also contributing as a member of a team. Sincere interest in serving students within a diverse and multicultural community and supporting their academic, spiritual, and personal development. Knowledge and acceptance of the principles and philosophies of Vanguard University, its programs, and requirements. Possess a growing Christian faith and be committed to the integration of faith and learning consistent with the mission of Vanguard University. SALARY This is a full-time, non-exempt, temporary position anticipated to continue through October 1, 2026, subject to business needs. The pay rate for this position is $21.00 per hour. Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position. Placement at the upper range is reserved for those that demonstrate the highest level of education and experience necessary for this position. In addition to base pay, Vanguard offers a robust benefits package. EOE Statement Vanguard University is committed to ensure that all candidates have an equitable opportunity to apply for and participate in the selection process. As a university, we hold firm to the application of the reasonable accommodation process in accordance with the Americans with Disabilities Act of 1990. If you require an accommodation because of a disability in order to participate in any phase of the application process, or if you would like to request this information in an alternative format, please call Ken Bott, Sr. Director of Human Resources, at View phone number on click.appcast.io. Vanguard University is an equal opportunity employer and prohibits discrimination or harassment of any kind against individuals of race, color, national origin, disability, pregnancy or any other characteristic outlined by federal, state, and local laws. Where permitted by law and in relation to the school's heritage and mission, Vanguard does exercise religious preference throughout the University and therefore employs individuals who are compatible with the institution, mission and statement of faith. This applies to all employment practices within the university. Vanguard is committed to a hiring process that is based on candidate's qualifications, merit, and operational needs of the university. Category Administrative Support - Operations Full-Time/Part-Time Part-Time Exempt/Non-Exempt Non-Exempt This position is currently accepting applications. #J-18808-Ljbffr