Administrative Assistant
$18 per hourSchneps Media
Job Title: Legal Notice Admin Assistant Company: Schneps Media Location: (West Hempstead or Little Neck office) Job Type: Full-Time About the Role Schneps Media is seeking a highly organized, detail-oriented Legal Notice Admin Assistant to join our team. In this role, you will be responsible for receiving, processing, and inputting a high volume of legal notices on behalf of our clients. Because legal advertising requires strict adherence to statutory requirements, absolute precision and flawless attention to detail are paramount . You will act as a primary point of contact for clients, ensuring they receive prompt customer service and all required documentation-including tearsheets and notarized affidavits-within strict deadlines. Key Responsibilities
- Data Entry & Processing: Accurately receive, review, and input a high volume of legal notices into our publishing systems.
- Client Service: Provide exceptional, prompt, and professional communication to clients via email and phone.
- Tracking & Workflow Management: Monitor the lifecycle of each advertisement from submission to publication, ensuring no deadlines are missed.
- Compliance Documentation: Coordinate, compile, and distribute all necessary post-publication paperwork, including tearsheets, legal affidavits and client specific reports.
- Notary Duties: Administer and execute notarized affidavits of publication for clients in a timely manner.
- Unwavering Attention to Detail: Ability to spot minor errors or discrepancies in high-volume, text-heavy legal documents.
- Strong Communication: Excellent written and verbal communication skills for clear, professional client interaction.
- Tech-Savvy: Proficient with Google Workspace (G Suite) , including Gmail, Google Docs, and Google Sheets.
- Thrives Under Pressure: Proven ability to work efficiently in a fast-paced, deadline-driven environment.
- Notary Public: Must currently be a licensed Notary Public, or be willing and able to obtain a Notary license immediately upon hire (company-supported).
- $18/hour and benefits package.
- A supportive, fast-paced team environment.
- Opportunities for professional growth within a leading media company.
Vacancy posted 2 days ago
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