Administrative Specialist Materials Science Division

We have an opening for an  Administrative Specialist IV  in the Materials Science Division of the Physical & Life Sciences Directorate.. Under limited supervision you will perform a full range of moderately difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities.

This position offers a hybrid schedule blending in-person and virtual presence. You will have the flexibility to work from home two days per week. 

You will

• Represent management and serve as a resource in daily routine administrative matters.
• Gather information from various sources compile data and prepare complex reports and presentations.
• Prepare review and/or compose administrative material for management signature and independently track action items ensuring timely flow of paperwork.
• Coordinate select and compile data from multiple sources for both classified and unclassified correspondence complex reports and presentations.
• Establish and maintain multifaceted databases spreadsheets files and tracking systems.
• Identify and make recommendations for process improvements.
• Independently schedule appointments and maintain complex calendars.
• Coordinate external visits including verification of security clearances preparation of agenda badging and information dissemination.
• Perform other duties as assigned.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced secretarial and administrative knowledge and experience including accurate keyboarding editing grammar and proofreading skills; advanced knowledge of office procedures techniques and methods.
• Excellent organizational skills attention to detail accuracy and follow through.
• Experience working under limited supervision in an environment of rapidly changing priorities deadlines and frequent interruptions.
• Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management internal and external to the Laboratory using tact diplomacy and discretion.
• Problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.
• Specialized and advanced knowledge of office procedures techniques and methods including effective problem solving and decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
• Advance computer skills and experience with the Microsoft Office Suite and database and calendaring software and the ability to learn new software quickly.
• Ability to be flexible and discreet in handling sensitive and complex issues and experience working effectively as a team member as well as independently under minimal supervision in an environment with frequent interruptions and changing deadlines instructions and priorities.

Qualifications we desire

• Experience with Visitor Tracking System (VTS) and Foreign Travel System (FTS).
• Experience arranging domestic and/or foreign travel.

Pay Range

$38.03 - $45.63 Hourly 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Flexible Term appointment which is for a definite period not to exceed six years. If final candidate is a Career Indefinite employee Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible  Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

  How to identify fake job advertisements

  Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.

  To learn more about recruitment scams:  Employment Opportunity

  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

  California Privacy Notice

  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  Remote Work :

  No

  Employment Type :

  Full-time

  ]]>