Front Office Administrator

Job Description

Job Description

Description:

Calabasas, CA • Full-Time, On-Site • Mon–Fri, 8:30 AM – 5:00 PM

ABOUT THE COMPANY

Maury Abrams LLC (established 1958) is a seasoned real estate asset management company headquartered in Calabasas, CA. We offer stability, financial rewards, and a small, welcoming office environment where team members look forward to coming to work every day. We are known for the caring, lasting relationships we maintain with clients, vendors, and employees alike.

We believe integrity and loyalty are the foundation of successful business. You take care of us, we’ll take care of you.

ABOUT THE ROLE

We are looking for a focused, lighthearted Administrator who seeks purpose and stability in their work. This is a high-responsibility, multi-function position combining front office administration, full-cycle accounts payable and receivable, property management support, vendor coordination, and executive support.

If you are not afraid to stay busy, handle a wide range of tasks, and continue learning — we encourage you to apply.

KEY RESPONSIBILITIES

• Accounts payable — invoice processing, GL coding, and payment
• Monthly check run and vendor payment distribution
• Accounts receivable and rent deposit processing
• Security deposit accounting and refund issuance
• Vendor billing review and discrepancy resolution
• Utility billing oversight, tracking, and online portal management
• Vendor coordination and insurance certificate tracking
• Front desk, phones, mail, and general office management
• Filing, document organization, and record keeping
• Data entry and correspondence
• Executive and office support
• Coordination with satellite offices
• Commercial tenant file and lease management
• Quarterly CAM Billing

KEY SYSTEMS & TOOLS

AppFolio • Microsoft Office (Word, Excel, Outlook, SharePoint, Teams) • Adobe • Canva

WHY JOIN US

• Established, stable company with a 65+ year track record
• Reasonable, consistent hours in a non-corporate environment
• Welcoming, small office where your contributions are noticed
• On-the-job training and opportunities to grow

• Minimum high school diploma; Associate degree in Accounting or Business Administration preferred
• 3+ years of business administration and/or accounts payable experience
• Strong knowledge of accounts payable, accounts receivable, and general accounting procedures
• Proficiency in Microsoft Office — Word, Excel, Outlook, and SharePoint; strong Excel skills required
• Experience with AppFolio or similar property management software strongly preferred
• Excellent attention to detail and accuracy — especially in invoice review and GL coding
• Strong communication skills, written and verbal, for vendor and inter-office coordination
• Professional phone presence and strong customer service orientation
• Ability to prioritize, multitask, and consistently meet recurring monthly deadlines
• Problem-solving skills — able to investigate and resolve billing discrepancies independently
• Organized, proactive, and self-directed in a small office environment