Accounts Payable Specialist
Robert Half
Job Description
Job Description
Responsibilities:
- Ensure all payments and billings are processed in accordance with company financial policies, procedures, and internal controls.
- Review, validate, and process invoices received through the company's EDI platform and manual submission channels, ensuring proper authorization prior to payment and billing.
- Partner with merchandising leadership to obtain approvals and resolve issues related to disputed invoices, credits, and rejected transactions.
- Monitor and track Proof of Delivery (POD) requests and store credit activity on a daily basis.
- Process a high volume of credits accurately and efficiently, averaging more than 120 transactions per week.
- Manage and process requested PODs and credits in a timely manner while communicating adjustments to vendors as required.
- Collaborate with the Information Technology team to troubleshoot and resolve EDI-related issues.
- Maintain strong working relationships with operators and vendors by providing prompt, professional, and effective customer service.
- Request, review, and reconcile monthly vendor statements to ensure timely and accurate payment processing.
- Track and monitor vendor invoices on a weekly and monthly basis to ensure completeness and accuracy.
- Research vendor account inquiries, resolve discrepancies, and maintain positive vendor relationships.
- Support vendor audit activities by providing documentation, reconciliations, and account analysis.
- Assist with month-end and year-end close activities, including expense accruals, open invoice analysis, and financial reporting support.
Benefits:
Medical/Dental/Vision
PTO
401k
• Experience in accounts payable, preferably within a high-volume retail or store environment.
• Strong working knowledge of invoice processing, invoice coding, and payment administration.
• Ability to review documentation carefully and ensure transactions meet approval and policy requirements.
• Experience handling vendor inquiries, resolving discrepancies, and maintaining effective business relationships.
• Comfortable managing recurring deadlines, including scheduled payment runs and month-end tasks.
• Proficiency with accounts payable systems and standard business software applications.
• Strong organizational skills with the ability to prioritize multiple transactions and requests accurately.
Vacancy posted 2 days ago
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