Executive Assistant

Job Description

Job Description

Executive Assistant to Founder

Location: Hybrid role, must be commutable to Dover, NH
Employment Type: Full-Time

About Us:

Innovative Envelope Solutions is committed to protecting our environment. We work with building owners to reduce their fuel consumption and carbon footprints by providing innovative, effective, and affordable solutions to tighten their building envelopes.

Founded in 1990 as Window Services Incorporated, we are a company as steeped in history as innovation. Innovative Envelope Solutions combines the caliber and performance of Window Services' 35+ years of service with innovative new offerings that advance our commitment and ability to protect our environment and the investment of building owners.

We believe great businesses are built on strong relationships—with both our employees and customers. As a result, we are committed to creating a supportive, caring, and respectful workplace where everyone feels valued, heard, and empowered to grow. We invest in our people through ongoing development, open communication, and a culture of appreciation. At the same time, we hold ourselves to the highest standards of customer care, striving to deliver thoughtful, responsive, and reliable service in every interaction. By prioritizing both employee well-being and exceptional customer care, we create an environment where everyone can thrive and succeed together.

What We Offer / Benefits:

• Competitive salary
• Comprehensive benefits including 29 days PTO, 401(k) contributions, and medical coverage/contributions (health, dental, vision)
• Flexible work environment
• Opportunities for professional growth
• Collaborative and supportive company culture

Executive Assistant Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Founder. The ideal candidate is a strong communicator, an excellent problem-solver, and thrives in a fast-paced environment that involves wearing multiple hats. This role is critical to the success of our company by helping our Founder stay “out of the weeds” and able to focus on the key initiatives and strategy that will move the company forward.

Executive Assistant Key Responsibilities:

• Manage calendars, scheduling meetings, appointments, and travel arrangements
• Serve as a liaison between the CEO and internal/external stakeholders
• Respond to emails and document requests on behalf of executives
• Prepare reports, presentations, and briefing materials
• Coordinate meetings, including agendas, and follow-ups
• Handle confidential information with discretion and professionalism
• Assist with project management and track key initiatives
• Work collaboratively with IES team on varying projects
• Screen and prioritize emails, calls, and correspondence
• Support planning and execution of company events

Executive Assistant Qualifications:

• 2+ years of experience as an Executive Assistant or similar role supporting senior executives
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Google Workspace, scheduling tools, video communication platforms and AI productivity tools
• Ability to multitask and prioritize effectively
• Ability to work collaboratively and independently
• High level of professionalism and discretion
• Strong working knowledge of QuickBooks
• Experience in small entrepreneurial, growing organizations preferred
• Bachelor’s degree preferred
• Experience with project management
• Proficiency with basic graphic design tools such as Canva
• Experience with social media B2B marketing platforms​

EEOC Statement: We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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