Senior Executive Assistant -Recruited

Description:

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President, Dean, or senior Director, with a high degree of initiative, judgment, and discretion. Acting as the primary liaison with unit customers, including faculty, students, staff, and external organizations, the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives. Responsibilities include managing complex schedules, handling frequent reprioritizations, assembling resources, and ensuring the senior faculty is well-prepared for all commitments. Additionally, the position involves developing an understanding of major priorities, standing meetings, and the academic calendar while rapidly grasping University and unit policies and procedures. Other duties may encompass email management, technical troubleshooting, event and travel planning, budget monitoring, day to day supervision and guidance of the work of personnel, and document preparation. Essential qualities include exceptional communication skills, interpersonal abilities, discretion with sensitive information, and internet research expertise. The ideal candidate demonstrates both self-sufficiency and a team-oriented mindset, attention to detail, organizational prowess, proactive problem-solving, and a commitment to optimizing processes and workflows.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : 52.00
• Union Designation : Union Eligible
• Report-To Detail : 100% on Campus
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Executive Assistant
• Additional Job Details : Executive assistant to high level/renowned faculty member. Need very strong scheduling skills, in office presence, professional conduct. Experience working within academic and/or corporate administrative offices, and familiarity with complicated scheduling and email triage, travel and event management, sensitive communications, and purchasing and financial reconciliation. Experience managing other personnel (e.g., other staff, or student workers, or volunteers). Demonstrated facility with a range of Microsoft Office programs. A proven ability to handle confidential or private materials and information with discretion and tact. Exceptionally good judgement.
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No