Construction Administrative Assistant Job Description Template
Our company is looking for a Construction Administrative Assistant to join our team.
Responsibilities:
- Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention;
- Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing departmental mail;
- Assists in establishing schedules for subcontractors;
- Fields complaints, issues and concerns from the public, clients, vendors, associates, etc;
- Maintains subcontractor insurance log;
- Prepares materials for meetings and ensures they are organized and distributed;
- Screens and responds to telephone calls and greets visitors;
- Processes invoices, payroll, purchase orders, expense reports and maintains organized records;
- Other duties as assigned;
- Assist with procurement of permits;
- Establishes and maintains vendor relationships enabling the Company to maximize best pricing on services through research and negotiation;
- Reviews general contracts for pertinent information and coordination with accounts payable;
- Compiles and distributes weekly/monthly reports;
- Coordinates various activities and events for his/her office;
- Assists with coordinating communication between local office and other MCRT local and national offices.
Requirements:
- Ability to perform basic mathematical and accounting functions;
- Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier and projectors,
- Internship or post-graduate experience in construction is highly desirable;
- Degree in Construction Management, Construction Administration, or other college degree plus certification in Construction Administration;
- Professional verbal and written communication skills;
- Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPoint;
- Excellent customer service and interpersonal skills; ability to relate to others;
- Strong organizational and time management skills;
- Experience with Procore, Textura, Yardi and Construction Imaging software a plus;
- Ability to communicate well in English both written and verbally. License Requirements;
- Valid state issued driver’s license.