Construction Administrative Assistant

Construction Administrative Assistant Job Description Template

Our company is looking for a Construction Administrative Assistant to join our team.

Responsibilities:

  • Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention;
  • Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing departmental mail;
  • Assists in establishing schedules for subcontractors;
  • Fields complaints, issues and concerns from the public, clients, vendors, associates, etc;
  • Maintains subcontractor insurance log;
  • Prepares materials for meetings and ensures they are organized and distributed;
  • Screens and responds to telephone calls and greets visitors;
  • Processes invoices, payroll, purchase orders, expense reports and maintains organized records;
  • Other duties as assigned;
  • Assist with procurement of permits;
  • Establishes and maintains vendor relationships enabling the Company to maximize best pricing on services through research and negotiation;
  • Reviews general contracts for pertinent information and coordination with accounts payable;
  • Compiles and distributes weekly/monthly reports;
  • Coordinates various activities and events for his/her office;
  • Assists with coordinating communication between local office and other MCRT local and national offices.

Requirements:

  • Ability to perform basic mathematical and accounting functions;
  • Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier and projectors,
  • Internship or post-graduate experience in construction is highly desirable;
  • Degree in Construction Management, Construction Administration, or other college degree plus certification in Construction Administration;
  • Professional verbal and written communication skills;
  • Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPoint;
  • Excellent customer service and interpersonal skills; ability to relate to others;
  • Strong organizational and time management skills;
  • Experience with Procore, Textura, Yardi and Construction Imaging software a plus;
  • Ability to communicate well in English both written and verbally. License Requirements;
  • Valid state issued driver’s license.