Office Administrator Job Description

Office Administrator Job Description Template

Our company is looking for a Office Administrator to join our team.

Responsibilities:

• Assist with the delivery and set-up of catering needs for meetings;
• Supply ordering for kitchens, and conference rooms;
• Liaise with doctors and nurses to identify potential office dysfunctions;
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents;
• Maintain medical and staff records;
• Typing correspondence;
• Assist with resolving employee issues;
• Assisting our Imprint Department with personalized customer orders;
• Communicate directly with clients, employees and leaders on various business needs;
• Manages listing files and correspondence: ensuring paperwork is complete, drafting documents, closing checklists, notifying Corporate, etc;
• Answering phone queries and emails in a timely manner;
• Benefits Package;
• Process all administrative paperwork, including new hire and payroll documents;
• Provide secondary support to the Executive Assistant of the company;
• Scheduling meetings.

Requirements:

• Knowledge of regulations related to Medicare, Medicaid, and commercial insurance;
• Excellent knowledge of QuickBooks software;
• Experience in the education market is a plus;
• Self-motivated with the ability to work independently;
• Must be a strong, communicative team player;
• Federal government business experience preferred;
• Team oriented work ethic;
• Proficiency using MS Office;
• Ability to prioritize work;
• Experience working in a school office – preferred;
• Manages listing files and correspondence: ensuring paperwork is complete, drafting documents, closing checklists, notifying Corporate, etc;
• Benefits Package;
• Ability to focus amid many possible interruptions;
• Highly reliable. 8:00 – 5:00, M-F;
• Great multi-tasking skills.