Office Operations Manager Job Description Template
Our company is looking for a Office Operations Manager to join our team.
Responsibilities:
- Assist with facility improvement projects as well as office moves, furniture modifications, space planning conversations, and office setups;
- Ensure kitchens and conference rooms are presentable, functional, and clean;
- Manage annual catering and snack budget of nearly $1 million; track meal spend and project for company growth;
- Optimize office processes and maintain and improve related documentation;
- Manage all office invoices and payments;
- Maintain vendor relationships to support office operational needs, including overseeing day porters and cleaning staff;
- Collaborate with leaders to develop effective internal communications that build an engaged, informed, and positive culture;
- Manage inventory of office/kitchen supplies and equipment and office swag;
- Support on engagement activities, including organizing team events and tracking expenses;
- Respond to building emergencies and be a member of the emergency response team;
- Help integrate new employees with necessary equipment, information, and company procedures and policies.
Requirements:
- Organized and detail oriented;
- Strong written and verbal communication skills;
- Bachelor’s degree or equivalent work experience;
- 1 year or more of office management, administrative, or other similar experience;
- Motivated by a strong sense of responsibility and sincere interest in working collaboratively;
- Obvious passion and people skills;
- Technically adept; experienced with web technologies;
- Strong computer skills; experience with GSuite and Trello preferred;
- Strong work ethic with the ability to operate autonomously with the ability to make sound judgment calls;
- Exceptional planning and organizational skills balanced with the flexibility to meet the demands of a startup environment;
- Highly capable of executing in a fast-paced environment without day-to-day oversight;
- Previous experience managing multiple vendors; managing a budget for office and facilities needs, as well as event planning;
- 5+ years office management experience, ideally, in fast-scaling tech startup;
- Positive, pragmatic and proactive; innate ability to prioritize with minimal oversight;
- “Can-do” attitude with the ability to remain calm in stressful situations; proactively anticipates needs before they arise.