Executive Administrator Job Description Template
Our company is looking for a Executive Administrator to join our team.
Responsibilities:
- Prepare agendas and materials as requested;
- Handle confidential matters requiring the utmost discretion and judgment;
- Responsible for Liquidia Board of Director meeting planning (meeting/telecon, meals, materials, correspondence);
- Process expense reports on time for the executives;
- Back-up to front desk;
- Organize confidential files, perform data entry and maintain accurate records;
- Attend senior management team meetings as requested (e.g. meeting minutes, follow-ups etc);
- Track action items and follow up proactively on activities;
- Manages the administrative functions of the church;
- Comprehensive understanding of the general/technical aspects of the job;
- May determine methods and procedures for new assignments;
- Under general supervision and action on own initiative, performs diverse and advanced secretarial duties and administrative support;
- Organize schedules and prioritize incoming meeting requests, working proactively to identify and mitigate schedule conflicts;
- Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization;
- Work with sensitive information and maintain confidentiality.Handle contacts across all organizational levels.
Requirements:
- B.A. or B.S. degree;
- Strong oral and written communication skills with proven record of attention to detail and meeting deadlines;
- Comfort managing and accomplishing multiple tasks with minimal direction;
- A self-starter capable of and content with shifting between high level projects and the mechanics of efficient administrative work;
- Minimum of 5 years of effective administrative leadership experience in a multi-cultural ministry or business setting preferred;
- Bachelors degree in management or business-related field is preferred;
- Able to lead and work effectively and cooperatively in a team environment;
- Experience working administrative duties within the DoJ;
- Strong core computer skills in MS Word, Excel, & PowerPoint;
- Proficiency with computer systems and applications;
- A team player with a sense of humor and ability to remain flexible amid changing needs;
- Experience with contact management systems (OvationTix a strong plus) and financial management tools (Quickbooks a strong plus);
- Prefer 5 – 8 years of executive support to CEOs, including administrative or project management experience;
- Enthusiasm to work in a demanding, dynamic, and rewarding setting.