Senior Executive Administrative Assistant Job Description Template
Our company is looking for a Senior Executive Administrative Assistant to join our team.
Responsibilities:
- Compose written communication in response to complex customer queries;
- Perform administrative back up support for other offices;
- Attend meetings; events; and forums;
- Assist in maintaining inventories; records; and receipts;
- Arrange for the delivery of outgoing mail/packages with the mailroom;
- Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents;
- Maintain tracking records and filing systems; archive files;
- Build briefing packages and present information;
- Administer databases and spreadsheets to include managing user accounts and accesses; creating reports; and performing updates;
- Prepare routine status reports and track office-related metrics;
- Provides direct administrative support to a member of the ELT or senior customer executive;
- Participates in special projects as required;
- Answer routine telephone calls; direct calls and take messages;
- Analyze metrics and provide summary to senior management;
- Perform research and retrieve information from databases and other resources.
Requirements:
- Ability to participate productively as a contributing member in a team environment;
- Ability to be discreet and maintain confidentiality;
- Strong interpersonal skills;
- Proficient in the use of Microsoft Office and standard computer applications;
- Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience;
- Extensive knowledge of NRO/IC/DoD organizational structure; mission; vision; culture; values; philosophy and operating principles;
- Detail oriented;
- Experience with protocol and precedence; NRO/IC/DoD structure; regulations; directives; and policies.