Senior Executive Administrative Assistant

Senior Executive Administrative Assistant Job Description Template

Our company is looking for a Senior Executive Administrative Assistant to join our team.

Responsibilities:

  • Compose written communication in response to complex customer queries;
  • Perform administrative back up support for other offices;
  • Attend meetings; events; and forums;
  • Assist in maintaining inventories; records; and receipts;
  • Arrange for the delivery of outgoing mail/packages with the mailroom;
  • Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents;
  • Maintain tracking records and filing systems; archive files;
  • Build briefing packages and present information;
  • Administer databases and spreadsheets to include managing user accounts and accesses; creating reports; and performing updates;
  • Prepare routine status reports and track office-related metrics;
  • Provides direct administrative support to a member of the ELT or senior customer executive;
  • Participates in special projects as required;
  • Answer routine telephone calls; direct calls and take messages;
  • Analyze metrics and provide summary to senior management;
  • Perform research and retrieve information from databases and other resources.

Requirements:

  • Ability to participate productively as a contributing member in a team environment;
  • Ability to be discreet and maintain confidentiality;
  • Strong interpersonal skills;
  • Proficient in the use of Microsoft Office and standard computer applications;
  • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience;
  • Extensive knowledge of NRO/IC/DoD organizational structure; mission; vision; culture; values; philosophy and operating principles;
  • Detail oriented;
  • Experience with protocol and precedence; NRO/IC/DoD structure; regulations; directives; and policies.