Virtual EA

Reporting to the Chief Executive Officer (CEO), the Executive Assistant (EA) functions both proactively and in response to requests from the CEO to relieve the CEO of administrative work. This role performs a variety of administrative functions, including scheduling across time zones and handling personal details. The Executive Assistant also liaises with senior leaders to manage priorities, optimize communications flow and maximize executive effectiveness when scheduling. Receives, screens, and processes telephone calls, mail, visitors and meeting requests.

reviews and analyzes various documents for the purpose of identifying items to bring to the attention of the CEO or senior leaders.

Handles information of a confidential and/or sensitive nature; Drafts and/or proofreads correspondence and other documentation.

Makes executive travel arrangements, including international travel arrangements, reservations, and accommodations; arranges meetings including meeting room reservation and set‑up, placing and picking up food orders, etc.

Ensures appropriate support materials are prepared, assembled, and distributed, e.g., hand‑outs, meeting agendas, presentation materials.

Ensures follow‑up and follow‑through after meetings, travel, and important events, including by collecting receipts and preparing expense reimbursement requests.

SYSTEMS AND PROCESS IMPROVEMENT

Establishes administrative systems that improve accountability and executive cadence.

oversees and maintains office supplies inventory.

Audits processes and creates or updates standard operating procedures on a continuous basis, keeping records accurate and aligned with company policies and standards; Bachelor's degree in business administration, or a related field is strongly preferred; Experience with Office 365 (Outlook, Teams, Word, Excel) at the intermediate level strongly preferred.

Able to work discreetly and professionally with confidential and sensitive information.

Must possess reliable transportation and be able to work in office during business hours Monday‑Thursday, with a one‑hour lunch, unless an alternate schedule is approved. Option to work from home on Fridays during business hours. Headquartered in West Palm Beach, FL, Schuyler Line Navigation Company (SLNC) is a U.S. flagged maritime transportation and logistics provider specializing in commercial and government cargo services. With a commitment to operational excellence, regulatory compliance, and financial discipline, SLNC ensures secure and efficient transportation solutions for defense, energy, and commercial customers. We operate in some of the most remote and austere environments globally, offering door‑to‑door logistics solutions tailored to our customers' needs.

LEGAL & EEO STATEMENTS

We are unable to sponsor or take over sponsorship of an employment visa at this time.

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