FULL-TIME ADMINISTRATIVE PROFESSIONAL

Under the direction of the Managing Director, provide administrative, coordination and project support to senior level executives.

Serve as primary contact with colleagues and other departments regarding events, projects and business strategy initiatives.

Prepare correspondence (includes handling of confidential information) for Managing Principal, establishing and maintaining uniform correspondence procedures and protocol.

View and answer all incoming e-mail and mail, screen telephone calls and document detailed messages, providing a summary of the information as necessary.

Maintain Managing Principal’s calendar to coordinate social and work events, and appointments.

Organize office operations, procedures, and other related activities to ensure efficient workflow.

Prepare expense reports for the Managing Principal.

Coordinate domestic and international travel.

Book airline tickets, hotel and other reservations as needed.

Create an itinerary packet containing the flight schedule, hotel and car rental information, driving directions, area restaurants and attractions, and daily schedule.

Coordinate and maintain recordkeeping for company-wide individual and group travel including reconciliation of travel on corporate card with Accounting Department.

Assist with planning and coordination of meetings.

Create presentation materials.

Ensure that space, layout, and audio/visual equipment requirements are available during meetings as well as lunch/refreshments various client, vendor and associate meetings held in Commercial, Benefits, Support and Programs groups, and for Executives, Board and Principals on a weekly, monthly, quarterly and annual basis.

Successful work history to include 3-5 years of experience in a professional office setting directly related to job responsibilities specified above.

Strong proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint) with the ability to operate standard office equipment.

Advanced business writing skills.

Ability to use computer keyboard and sit in a stationary position or stand for extended periods.

Work is performed in a typical interior/office work environment.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. In addition to the base salary, this position may be eligible for performance-based incentives. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. Employment type Employment type Full-time

Job function Job function Administrative and Customer Service

Senior Executive Administrative Assistant Huntington Beach, CA $80,000 - $120,000 3 weeks ago

Executive Assistant to C-Suite at Nonprofit - $120k We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#